Accounting & Quickbooks Professional - Urgent Hiring

We are searching for an experienced Accounting & Quickbooks Professional to join our passionate team at Complete Office Supply in Indianapolis, IN.
Growing your career as a Full Time Accounting & Quickbooks Professional is a great opportunity to develop relevant skills.
If you are strong in critical thinking, communication and have the right personality for the job, then apply for the position of Accounting & Quickbooks Professional at Complete Office Supply today!

Complete Office Supply.

Indianapolis, IN, USA. Job Position: Accounting and Quickbooks Professional Job Details:

• Great Opportunity for a part time Accounts Payable and Receivable Specialist.
• We are looking to hire an account's payable and receivable specialist to work with our local team of AWESOME people!
• We will be filling this position by February 1, 2023
• Want to work with a fun group of people? Do you like making a difference for the company you work with? If so, join our team and get ready to smile everyday you come to work.

Responsibilities:

• Receiving incoming vendor invoices and matching to our purchase orders (verifying costs, quantities and shipping charges).
• Discuss and validate all discrepancies with internal team and also with vendors as differences arise.
• Scheduling all incoming invoices in QuickBooks for payment.
• Running a weekly payables report and preparing invoices for check runs.
• Running checks and reviewing payables with owner of business before sending out.
• Scheduling ACH payments and putting process into action.
• Updating inventory levels in QuickBooks for stocked items that are received.
• Auditing client invoices to verify that our invoices correctly reflect the amounts we were charged from vendors.
• Credit Card reconciliation of statements vs receipts.
• Updating inventory levels in QuickBooks as inventory is received and sold.
• Receiving checks and remittance advice from clients and applying payments to those account balances.
• Contacting clients about past due invoices.
• Sending out statements and past due letters.
• Closing out monthly financials including accruing expenses

Computer Skills Qualifications:

• Email: Creating, using, saving to a folder. Sending, opening attachments. Ok, this sounds pretty basic, but you would be surprised that some folks just haven't used all of the features email has.
• Excel: Create and work with spreadsheets. If you can do more, we guarantee you that the rest of the team will hold you in the highest regard...and probably ask for your help on a regular basis! :)
• QuickBooks: experience in the following areas. ...(If you don't know QuickBooks, this probably isn't the job for you. Doesn't mean we wouldn't like to know you, just means we probably wouldn't hire you for THIS job.) 
  • Vendor invoices: entering and paying bills.
  • Entering new vendors and assigning expense classification code from chart of accounts.
  • Familiar with the “find” process.
  • Creating bill pay report(s).
  • Vendor credits and application process.
  • Vendor payment discount process.
  • Paying and printing checks for bill payments.
  • Entering Payments for Accounts 
  • Running Aging reports and also printing statements and past due letters
  • Purchase Order Processing: 
  • Matching vendor invoices to purchase order.
  • Vendor cost verification process.
  • Vendor contact for cost resolution.

Communication Skills Qualifications:

• Able to communicate on daily basis with team members to resolve any AP and AR issues.
• Able to communicate with management to resolve AP and AR issues and provide reports as needed.

Requirements:

• Must be organized! If you keep your socks in the sock drawer by color, by type of use and by age of the sock, YOU ARE DEFINITELY our type of person!
• Must be a detail oriented person. Big details, little details and all of those in-between details matter to us. If this sounds like your cup of tea, then PLEASE send us your resume!
• Must be willing to work in a team environment and help co-workers and clients.

Benefits:

• Paid vacations
• Retirement plan is one of the perks of joining our team.
• Great starting pay. $17.00-$19.00 per hour (yes, you would be part of our team NOT a 1099 contract employee--and yes, (this rate is negotiable based on your past experience and capabilities!).
• 25-30 hours a week with flexibility in the schedule to work with your weekly routine.

Job Application Details:

• Please send resume, your pay requirements (Yes, we all would like to be paid millions, but please keep your requests realistic!) and a couple of sentences explaining why you think you would be a great fit for the growing team at Complete Office Supply!
• Don't forget to include the best way for us to contact you and also when you would be available to start.
• AND if you really DON'T like people (talking to them, being around them, listening to them, etc.) then please do not apply for this job because we GUARANTEE that you will be around people each and every day and they will want to talk with you!
• This job will be a part time position and will work with our incredible accounting team.
• Please make sure you also let us know how many hours per week you are available to work and what the ideal schedule would look like for you.
• Email to Alan Bird. View email address on completeos.betterteam.com.
• Our hiring process involves an initial email from you, if your qualifications match our job posting we will request a phone interview with you. If we both feel the phone interview matches our requirements then we will schedule an in person interview. If we both (Yes, Complete OS and You) we will likely schedule one more interview and at the conclusion of that interview we will both decide if we want to work together. It is a process that makes sure we all step into the working relationship with a good positive understanding of each other and tends to create lifelong relationships!

Benefits of working as a Accounting & Quickbooks Professional in Indianapolis, IN:

● Company offers great benefits
● Advancement opportunities
● Competitive salary