Accounts Payable Clerk

Position Summary: The Accounts Payable Clerk I will be responsible for processing and managing accounts payable transactions for [Your Company Name]. This position requires strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment. The ideal candidate will be a team player with a positive attitude and a desire to contribute to the success of the finance department.

Key Responsibilities:

1. Invoice Processing:
   • Receive and review vendor invoices for accuracy and completeness.
   • Code and enter invoices into the accounting system accurately and in a timely manner.
   • Obtain necessary approvals for invoices and resolve discrepancies as needed.
2. Payment Processing:
   • Prepare and process payments to vendors via check, ACH, or wire transfer.
   • Match payments with supporting documentation and obtain necessary signatures.
   • Ensure timely and accurate payment of invoices to avoid late fees or penalties.
3. Vendor Management:
   • Maintain vendor records and ensure accuracy of vendor information.
   • Respond to vendor inquiries regarding payment status and invoice discrepancies.
   • Assist with vendor reconciliations and resolve any outstanding issues.
4. Expense Reimbursement:
   • Process employee expense reports and ensure compliance with company policies.
   • Verify expense receipts and documentation and reconcile employee advances.
   • Assist employees with inquiries related to expense reimbursements.
5. Reporting and Analysis:
   • Prepare accounts payable reports and analyses as needed.
   • Assist with month-end and year-end closing activities.
   • Participate in audit preparations and provide supporting documentation as required.
6. Compliance:
   • Ensure compliance with company policies and procedures related to accounts payable.
   • Stay updated with relevant accounting regulations and best practices.
   • Assist with internal and external audits as needed.

Qualifications:

• Education: High school diploma or equivalent required; Associates or Bachelors degree in Accounting, Finance, or related field preferred.
• Experience: Minimum of 1-2 years of experience in accounts payable or general accounting.