Accounts Payable Clerk

The Accounts Payable Clerk is responsible for efficiently managing and processing a high volume of invoices, ensuring accurate and timely payments to vendors, and maintaining meticulous financial records. This role demands exceptional organizational skills, keen attention to detail, and the ability to handle large quantities of invoices with accuracy and efficiency. Key Responsibilities:
• Receive, review, and verify a high volume of invoices daily for accuracy, legitimacy, and proper authorization.
•Match invoices to purchase orders and delivery receipts.
•Code invoices with appropriate general ledger account numbers and ensure accurate data entry.
•Prepare and process electronic transfers, ACH payments, and check payments on a regular schedule.
•Prioritize invoices according to payment terms and manage the weekly check run to ensure timely payments.
•Address and resolve any payment discrepancies and disputes with vendors promptly.
•Maintain and update vendor files and records with complete and accurate information.
•Ensure all documentation is properly filed and organized for auditing purposes.
•Assist in the month-end and year-end closing processes, ensuring all invoices are processed and recorded correctly.
•Serve as the primary contact for vendors regarding payment inquiries, ensuring clear and professional communication.
•Collaborate with internal departments, such as purchasing and receiving, to reconcile discrepancies and ensure the accuracy of invoice data.
•Develop and maintain strong relationships with vendors to facilitate smooth transaction processes.
•Ensure compliance with company policies and accounting principles.
•Prepare and generate reports related to accounts payable activities, including aging reports and payment summaries.
•Assist with internal and external audit requests and provide necessary documentation and explanations. Qualifications: •Education: High school diploma or equivalent; associate’s or bachelor’s degree in accounting or finance preferred.
•Experience: Minimum of 2-3 years of experience in accounts payable, with a focus on high volume invoice processing. Skills:
•Proficiency in accounting software (e.g., SAP, QuickBooks) and MS Office, especially Excel.
•Strong attention to detail and exceptional organizational skills.
•Excellent communication and interpersonal skills.
•Ability to handle a large volume of transactions efficiently and accurately.
•Ability to work independently and collaboratively in a fast-paced environment. AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.. The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

Additional Skills

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