Accounts Payable Coordinator

Accounts Payable Coordinator for apartment community in Woodbridge Township, NJ.

Responsible for Accounts Payable (AP) process for Maintenance and Operations of a 1200 unit apartment community. Primary focus is on verifying accuracy of invoices to ensure no duplicate payments are made and items are coded to proper GL account, per budget. Liasion between management and vendors, in regards to ordering, invoicing and payment inquires. Manages supplies & inventory for multiple offices, tracks credit cards purchases, and new vendor set-up.

DUTIES AND RESPONSIBILITIES:

• Oversees PO creation for all orders
• Sets up and maintains service contracts in Spend Management system
• Verifiies and reviews invoices for accuracy
• Responsible to call vendors to contest inaccuracies on invoices or negotiate new terms
• Matches PO's to invoices
• Ensures all items are coded to correct GL codes, per budget.
• Verifies receipt of goods prior to processing payments
• Places orders for supplies and services
• Manages office supplies for management, leasing and maintenance offices.
• Opens mail and ensures items get to proper department
• Responsible for managing Petty Cash and submitting for reimbursement timely
• Responsible for management of American Express expenses and receipts
• Sets up new vendors with corporate office, including gathering W9 and COI.
• Works with Utility Coordinator in the corporate office in regards to issues with meters, improper readings, inspections, etc.
• Requests reclasses with accountant when necessary.
• Generates monthly renewal spreadsheet and prepares renewal offers for distribution.
• Must have reliable transportation for errands and bank deposits.
• Performs other related duties as assigned by management.

QUALIFICATIONS:

• Strong attention to detail and accuracy
• Attention to deadlines
• Ability to multi-task and prioritize
• Ability to maintain a high level of accuracy in preparing and entering financial information
• Proficiency in Outlook, Word, Excel and Accounting Software.
• Associate's Degree (AA) or equivalent from a two-year college or technical school, or Bachelor's Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience.