Accounts Payable Specialist

Job Summary:

The Accounts Payable Processor is responsible for managing the company's payable transactions, ensuring accurate and timely processing of invoices and payments. This role requires strong organizational skills, attention to detail, and the ability to maintain positive relationships with vendors and internal departments.

Key Responsibilities:

• Invoice Management: Review, verify, and process vendor invoices, ensuring they are coded correctly and comply with company policies.
• Payment Processing: Prepare and execute payment runs, including checks, ACH transfers, and wire transfers, ensuring all payments are made on time.
• Record Keeping: Maintain accurate and organized records of all accounts payable transactions, including invoices, payments, and correspondence with vendors.
• Vendor Communication: Communicate with vendors regarding payment status, discrepancies, and resolve any issues promptly.
• Reconciliation: Reconcile vendor statements and accounts payable ledger to ensure accurate and timely reporting.
• Expense Reports: Process and review employee expense reports for compliance with company policies and reimbursement.
• Month-End Closing: Assist in month-end closing activities, including the preparation of accruals and journal entries.
• Compliance: Ensure compliance with company policies, internal controls, and relevant accounting regulations.
• Support: Provide support to the finance team during audits, budgeting processes, and other financial reporting activities as needed.

Qualifications:

• Education: High school diploma or equivalent. Associates or bachelors degree in accounting, finance, or a related field preferred.
• Experience: Proven experience as an Accounts Payable Processor or in a similar role. Familiarity with accounting software and ERP systems is a plus.
• Skills:
  • Strong organizational and time management skills.
  • Excellent attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite, especially Excel.
  • Good communication and interpersonal skills.
  • Ability to work independently and as part of a team.

Working Conditions:

• Office environment with standard working hours. Occasional overtime may be required during peak periods.
• This role may involve sitting for extended periods and using office equipment such as computers, phones, and scanners.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Retirement plan options
• Paid time off and holidays
• Professional development opportunities

To Apply:
Please submit your resume and cover letter to [email address] with the subject line "Accounts Payable Processor Application [Your Name]". Applications will be reviewed on a rolling basis until the position is filled.

[Company Name] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

This job description outlines the primary duties and requirements of the Accounts Payable Processor role. It is not an exhaustive list, and the role may require additional responsibilities as needed.

Accounts Payable SpecialistChatGPT

Job Title: Accounts Payable Specialist

Location: [Company Location]
Department: Finance
Reports To: Accounts Payable Manager/Finance Manager

Job Summary:

The Accounts Payable Specialist is responsible for managing the companys accounts payable function, ensuring the timely and accurate processing of invoices, maintaining strong vendor relationships, and supporting the finance team with various accounting tasks. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

• Invoice Processing: Accurately review, verify, and process invoices for payment, ensuring compliance with company policies and procedures.
• Payment Execution: Prepare and execute payment runs, including checks, ACH transfers, and wire transfers, ensuring all payments are made promptly.
• Vendor Management: Maintain positive relationships with vendors by addressing payment inquiries, resolving discrepancies, and communicating effectively.
• Reconciliation: Reconcile vendor statements and accounts payable ledger to ensure accurate financial records.
• Expense Reports: Process and verify employee expense reports, ensuring adherence to company policies and timely reimbursement.
• Month-End Close: Assist with month-end closing activities, including preparing accruals, reconciling accounts, and generating reports.
• Compliance and Audit: Ensure compliance with internal controls, company policies, and relevant accounting regulations. Support audit processes by providing necessary documentation and explanations.
• Documentation and Record Keeping: Maintain organized and up-to-date records of all accounts payable transactions, including invoices, payment confirmations, and vendor communications.
• Process Improvement: Identify opportunities for process improvements and implement best practices to enhance the efficiency and effectiveness of the accounts payable function.
• Support: Provide assistance to the finance team with budgeting, forecasting, and other financial reporting as needed.

Qualifications:

• Education: High school diploma or equivalent required. Associates or bachelors degree in accounting, finance, or a related field preferred.
• Experience: Proven experience as an Accounts Payable Specialist or in a similar role. Experience with accounting software and ERP systems is highly desirable.