Accounts Payable Supervisor-Berwick, PA

Accounts Payable Supervisor is responsible for supervising and guiding the day-to-day operational activities of an accounts payable function. Maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Accounts Payable Supervisor investigates and resolves discrepancies in billings and payments.

Role and Responsibilities:

1. Process and complete daily workload and supervise A/P personnel.

• Ensure payments are made in a timely manner.
• Ensure accurate input to avoid duplicate payments or payment to incorrect vendors.
• Review and approve robot job of evaluated receipts for timely processing and payment.
• Supervise and prioritize workload to avoid internal and external altercations for non-payment.
• Input information for all raw materials, cartons, cello, purchased product, resale in JDE for payment to be scheduled.

1. Run the daily download of all outstanding payments in Accounts Payable and submit it to the Assistant Controller.

• Make sure the vendors are coded to the correct description of service provided.
• Work with the Assistant Controller to determine the payments to be written according to the daily cash position.
• Write checks daily, get proper signature authority and distribute them as requested.
• Research all calls regarding payment information and return calls to vendors and internal personnel.

1. Manage the evaluated receipts and EDI invoicing.

• Run the program to process all EDI invoices.
• Review the error report to research those invoices that didn't process.
• Get approval for pricing discrepancies and manually key invoices in JDE for payment.
• Work with the Receiving department for quantity discrepancies.

1. Complete accurate and timely reconciliations and download the Concur T&E expenses to the general ledger.

• Book monthly insurance journal entries.
• Close out the A/P month in JDE.
• Reconcile A/P drafts, A/P account, A/R backhaul, Misc. Receivables, and A/R third party to the general ledger.
• Log on to the Concur website and download the information to create the journal entries daily.
• Monitor outstanding check list and research issues over 3 mos. And issue stop payments as needed.

1. Complete any tasks as requested by Management.

• A/P coordinator and decision maker for new systems implementation issues, test new system requirements.
• Provide/assist external/internal auditors with Accounts Payable information as needed.

Qualifications

1. High School Diploma or Equivalent. Some College preferred
2. Prior accounts payable experience preferred
3. Proven experience supervising staff and managing processes
4. Knowledge of accounting principles and procedures
5. Experience with MS Office (Excel/Word)

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