Construction Project Coordinator

ALPHA CONSTRUCTION SERVICES, LLC

CONSTRUCTION PROJECT COORDINATOR & ADMINISTRATIVE ASSISTANT Alpha Construction Services operates as the in-house general contractor for Sedgwick Development. Sedgwick has been one of Chicago’s premier development companies for over 15 years. With a proficient team of developers, designers and construction professionals, Sedgwick and Alpha projects combine the best of classically influenced architecture, modern amenities, and highly efficient floor plans. The result is impeccable quality with maximum value. These groups have an entrepreneurial work environment that focuses on value creation while balancing quality of life. Sharing knowledge, promotion from within, and empowering employees are integral parts of the team culture. Employee benefits include a competitive salary, bonus, medical insurance package, paid holidays, vacation days, personal days and 401k and profit sharing plans. We are looking for highly motivated people who can bring passion to their work everyday in helping us continue to grow.

SCOPE AND RESPONSIBILITIES

The Construction Project Coordinator and Administrative Assistant will directly assist the Director of Construction and Construction Project Managers on multiple large-scale construction projects.

ESSENTIAL JOB FUNCTIONS

Administration of contract documents: preparation and distribution of subcontracts, distribution and documentation of new drawings and schedules, and updating standard subcontract exhibits. Support team in creation and transmitting various documents (change orders, meeting minutes, RFI’s and submittals). Collection and tracking of required subcontractor deliverables: insurance certificates, contract and change order execution, waivers, project submittals, etc… Collection, processing and tracking of subcontractor and vendor invoices/pay requests. Setup and maintenance of project filing systems. Assist Project Managers and Owners Representatives in preparing, reconciling, and record keeping of monthly pay applications. Keep a tab on the documentation, generate and update the project files and reports. Ensure accuracy of pay applications. Process check requests, payments and invoices Audit and process credit card bills and expense report payments and other reimbursements. Respond to all vendor and subcontractor inquiries, reconcile billing statements, research and correct discrepancies Maintain files and documentation in accordance with company policy and pay request process Communicate with subcontractors via phone, email, mail, etc… Prepare payroll for separate carpentry group. Process credit applications. Handle accounts, make bank deposits, maintain ledgers and pay bills. Provide financial information for business analysis and auditing when needed Assist with front desk duties and other projects as needed.

LEADERSHIP

The right candidate will have the ability to perform and succeed as a team player in a fast paced, dynamic work environment.

PERSONAL SKILLS

Highly organized Basic bookkeeping and accounting abilities Ability to solve unstructured problems Ability to effectively work on multiple projects and/or assignments. Ability to execute

TECHNICAL SKILLS

Strong knowledge of Microsoft Office, including Excel and Word Excellent research skills and ability to compile data General knowledge of the development and contracting business