Executive assistant accounts payable

About us

Small business with high-energy production environment in Nashville, TN. We are professional, agile and customer-centric.

Our work environment includes:

• Friendly, welcoming atmosphere
• Casual work attire
• Growth opportunities
• On-the-job training
• Safe work environment

We pride ourselves on our commitment to excellence, customer satisfaction, and fostering a positive work environment where growth and development are rewarded. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are currently seeking an energetic and detail-oriented Executive Assistant with A/P responsibilites to join our team, providing critical support to our operations leader while managing accounts payable and general office duties.

Overall Responsibilities Include:

Executive Support:

• Provide high-level administrative support to the operations leader, including scheduling meetings, managing calendars, and coordinating files.
• Prepare and edit correspondence, communications, and other documents.
• Assist in the preparation of reports, prepare agendas, and organize meetings.
• Handle confidential information with discretion and all communication with professionalism.

Office Management:

• Answer phones and greet customers/visitors in a professional and friendly manner.
• Manage daily mail and organize the office environment.
• Create new customer and vendor files in the accounting system.
• Organize and file vendor files for easy access and retrieval.

Accounts Payable:

• Match all invoices to proper documentation and enter Accounts Payable invoices into the system.
• Post monthly expenses and commission payments for the sales team.
• Generate Cash Requirements report and route for approval and signatures.

Accounts Receivable:

• Monitor collections emails and interact with sales staff regarding outstanding accounts.
• Pull Accounts Receivable Aging reports and inform accounting staff of customer account changes.
• Prepare and present reports on the collections process.

Administrative Duties:

• Attend accounting meetings and contribute relevant information to the discussions.
• Prepare and present various reports as needed.
• Schedule holiday events/office closings, notify staff, manage tidiness of breakroom, conference rooms, and lobby.

Qualifications:

• Excellent communication skills, both verbal and written.
• Strong attention to detail and exceptional organizational skills.
• Exceptional teamwork and collaboration skills.
• Strong desire to learn and grow.
• A can-do, positive work attitude.
• Ability to stay busy and productive in a production-oriented work environment.
• Willingness to pitch in where needed and go the extra mile.
• Proficiency in accounting software, Excel, and Microsoft Outlook.
• Previous experience in a similar role and one year of A/P experience preferred.

What We Offer:

• Competitive salary and benefits package.
• A positive, supportive, and collaborative work environment.
• Opportunities for growth and professional development.
• A company culture that values commitment and rewards hard work.

How to Apply:

If you are a motivated individual with a passion for organization and detailed work, and you thrive in a dynamic environment, we want to hear from you! Please submit your resume and cover letter to [] with the subject line 'Executive Assistant Application – [Your Name].'

Application Deadline: 6/17/24

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)
• administrative assistant: 1 year (Preferred)

Ability to Commute:

• Nashville, TN 37203 (Required)

Ability to Relocate:

• Nashville, TN 37203: Relocate before starting work (Required)

Work Location: In person