Grant Accounting Specialist

Job description: 

Provides technical accounting, budget, and other administrative

support for the programs under the direction of the Department Finance Manager.

Responsibilities include monitoring, analyzing, and maintaining financial transactions for

various unhoused individual social services programs, tracking revenues and

expenditures, preparing required internal and external financial reports, and creating

invoices to submit to grantors for reimbursement.

Ideal Candidate: 

The ideal candidate will perform complex, technical grant accounting

work involving various staff and invoice allocations, varying fiscal years, and require

more significant independent judgment within the framework of the existing accounting

policies and procedures. Work is performed under general supervision and is reviewed

by the department finance manager through periodic conferences and reports, as well

as the adequacy and accuracy of the results records, reports, and functions.

Job responsibilities:

• Provide advanced, technical grant accounting support work for program

managers

• Monitor, analyze, and maintain financial transactions and accounting for various

social service programs funded by Federal, State, and local grants

• Track revenues and expenditures by funding source

• Bill on contract awards and prepare the necessary billing documents, as

appropriate. Track due dates, prepare reports for grantor agencies, verify

invoices for allowable costs, and prepare monthly grant requests for

reimbursement.

• Reconcile grant and program financial statements to submitted reimbursements

to grantors.

• Review data, identify errors through analysis research, and provide

recommendations to the Department Finance Manager and/or Program Manager

to determine corrective action.

• Create and maintain balance sheet schedules and help facilitate annual audits.

• Assist in developing and implementing administrative, program, and subcontract

budgets. Contribute to creating budget modifications.

• Perform other duties as assigned.

Requirements: 

Education and Experience:

Four years of progressive accounting experience, at least two of which are

directly related to grant accounting,

- -Or- -

A Bachelor’s degree or the equivalent in accounting, finance, business

administration, or a related field from an accredited college or university.

Any combination of training and experience that would provide the required

knowledge, skills, and abilities will be considered.

Knowledge of … generally accepted accounting principles and practices.

Experience in budgeting and accounting using various computer applications

related to financial reporting (database, spreadsheets, Google Sheets)

Ability to . . . plan, design, and implement specialized financial accounting

procedures and reports; research, analyze, and interpret complex accounting

data; prepare clear, concise financial reports for managers, grantors, and other

internal and external users; evaluate current accounting policies and procedures

and recommend improvements; develop and maintain effective working

relationships with those contacted in the course of work.

Reports to:

Department Finance Manager