JUSTICE ADMINISTRATIVE COMMISSION

Requisition No: 825684 

Agency: Justice Administrative Commission

Working Title: JUSTICE ADMINISTRATIVE COMMISSION -PROFESSIONAL ACCOUNT II - 21016153

 Pay Plan: Justice Admin Comm.

Position Number: 21016153 

Salary: $45,000.00 - $48,000.00 

Posting Closing Date: 04/07/2024 

Total Compensation Estimator 

Our Organization and Mission:

The Justice Administrative Commission (JAC) administratively serves 49 judicial-related offices (JROs), including the 20 Offices of State Attorney, 20 Offices of Public Defender, 5 Offices of Criminal Conflict and Civil Regional Counsel, 3 Offices of Capital Collateral Regional Counsel, and the Statewide Guardian ad Litem Program. Services provided are primarily in accounting, budget, financial services, and human resources. JAC also performs compliance and financial review of court-appointed attorneys and due process vendor bills. JAC’s Vision is to be the model of exemplary state government, and our Mission is to support the entities we serve and Florida’s judicial system with fiscal controls, best practices, and exemplary service.

More information about who we are can be found at .

***ATTENTION CANDIDATES***

To be considered for this position with the JAC, candidates must:

• Complete the online application through People First.
• Respond to Qualifying Questions, which must be verifiable in the Candidate Profile.
• Provide a cover letter and a resume. Please ensure that all submissions are in a readable format.
• Provide, if requested, a writing sample, a memorandum, or a similar document.

This position performs advanced-level work and is expected to complete assignments independently with limited supervision.

Duties of this position include, but are not limited to :

1. Serve as one of JAC’s Purchasing Card (PCard) Administrators using Works. Assist with: monitoring PCard accounts, managing the needs of users (order/replace cards, credit limits, and system profiles), notify JROs and users of charges outstanding more than a week as outlined in JAC’s escalation policy, producing PCard reports for distribution, and other related tasks.
2. Provide guidance and assistance to the JROs with solving vendor issues and assist, when possible, with substitute W9 registrations. Monitor the vendor processing mailbox. Process additions and updates for vendor records in FLAIR.
3. Schedule and maintain FLAIR reports in the FLAIR Report Distribution System (RDS).
4. Enter and maintain contracts in FACTS. Distribute semi-annual reviews of contracts in FACTS and process changes identified during the review.
5. Act as Access Control Custodian for FLAIR Departmental, Payroll, RACF (NASSAM), and other related information systems such as the Florida Accountability Contract Tracking System (FACTS). Assist users with FLAIR and other system access issues; create and update user records as needed. Removed access to the systems for staff leaving the agency
6. Distribute FLAIR transaction history and payroll records to JROs, as assigned.
7. Prepare assigned annual forms required by the Department of Financial Services (DFS) for Florida's Annual Comprehensive Financial Report (ACFR). Prepare closing and adjusting entries, as assigned, in compliance with generally accepted accounting principles and DFS's guidance.

How You Will Grow :

JAC’s Executive Director wants staff to be better tomorrow than they are today. As such, JAC offers multiple opportunities for professional growth, including the Certified Public Manager program , Lean Six Sigma , and other relevant training, as well as the opportunity to become a Florida Certified Contract Manager . As part of JAC’s Mission to serve the JROs and its employees at the highest level possible, employees enjoy state-of-the-art technology and equipment. JAC enjoys a blended telework policy, allowing trained staff to telework part-time.

Working for the State of Florida is more than a Paycheck!

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental options.
• Retirement plan options, including employer contributions (See for information).
• Nine paid holidays and a Personal Holiday each year.
• Annual and Sick Leave Benefits.

For a complete list of benefits, visit .

Pay range : $45,000.00 – $48,000.00

Required Knowledge, Skills, and Abilities :

• Knowledge of the FLAIR accounting system such as organization codes, funds, budget entities, general ledger codes, object codes, transaction codes, and related code structures.
• Knowledge of the FLAIR Information Warehouse and the tables used to extract data.
• Knowledge of logic used in database query tools in order to extract data such as sorting, filtering, selection criteria, summing, and grouping.
• Knowledge of accounting principles.
• Ability to maintain and enhance existing reports and queries to meet new and updated business requirements.
• Ability to organize and analyze data from multiple sources.
• Ability to work to a high degree of accuracy.
• Good problem solving and organizational skills.
• Ability to communicate respectfully and effectively both verbally and in writing.
• Ability to prioritize competing assignments while maintaining personal composure.
• Ability to understand, implement, and develop policies, procedures, goals, and objectives.
• Ability to establish and maintain effective working relationships.

Notes :

Applicants must have a High School Diploma (or equivalent). Preference will be given to applicants with a Bachelor’s Degree in accounting, finance, or computer science; and experience with query-building, Statewide Financial Statements, and FLAIR data analysis.

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center ). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.