Payroll and specialist

Full job description

Location: Milton, MA Category: Staff Posted On: Thu Jun 6 2024 Job Description:

Under the supervision of the Payroll Manager, the Payroll and Disbursements Specialist will play a key role in ensuring the accuracy of the College's bi-weekly and monthly payrolls. The Payroll and Disbursements Specialist will act as the backup for the Payroll Manager, in the event of their absence; as well as provide support for the College's Finance Department including Accounts Payable and Procurement.

Essential Functions:

1. Bi-Weekly & Monthly Payroll:

• Responsible for data entry of College-wide master control data, which includes employee information for students, staff, and faculty new hires and changes;
• Assist with monthly faculty, bi-weekly staff, and student payroll processing;
• Validate hours and earnings from Academic Affairs and ADP's Time and Attendance;
• Work with Accounting on the bi-weekly and monthly payroll uploads to the College's finance system.

2. Student Employment:

• Responsible for tracking and monitoring Federal Work-Study award balances throughout the academic year, working closely with the Director of Financial Aid;
• Reporting on student earnings for Federal Title IV requirements as well as adherence to department student wage budgets;
• Communicate adjustments to the Accounting Office, to ensure accurate financial reporting.

3. Other Disbursements:

• Assist the Accounts Payable Specialist with entering invoices and expense reports;
• Review monthly reconciliation reports from College credit card program, ensuring all charges are appropriately supported by receipts, and expenses are consistent with College policies.

4. Other Duties and Special Projects:

• Assist in training managers, staff, and students in using timesheet software;
• Update and maintain Payroll Policies and Procedures manuals;
• Work with Payroll Manager and Accounts Payable Specialist to identify opportunities for process and control improvements;
• Assist Payroll Manager and Accounts Payable Specialist with financial reports and other special projects;
• Other duties as assigned.

Additional Functions:

• Respect and maintain confidentiality, parameters of operation, professional protocols, and individual privacy;
• This role will back up day-to-day responsibilities and duties of the Payroll Manager, in their absence. Perform other duties as assigned by supervisor.

Minimum Qualifications:

• Associate degree in Finance, Business, or related discipline;
• Minimum of four years in a similar role;
• Intermediate knowledge of payroll systems and working knowledge of payroll taxes and regulations;
• General understanding of the Disbursements process, including Accounts Payable;
• Proficiency in Microsoft Office Suite, especially Excel, ADP WorforceNow and ADP Time and Attendance preferred.

Preferred Qualifications:

• Experience with payroll system integrations a plus;
• Experience working with Ellucian Banner;
• Experience working in higher education.

Salary Range:

$25.00-26.50 hourly

Committed to attracting and retaining a diverse staff, Curry College will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

At the College's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the College, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Employment in this position is contingent upon the successful completion of all required pre-employment background checks.

Title IX Notice of Nondiscrimination

Curry College (the "College") does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that we administer, as required by Title IX and its federal regulations, including in admission and employment.

The College's nondiscrimination policy may be found at:

the College's grievance procedures for Title IX complaints may be found at:

(pp. 96-125).

Individuals who wish to make a complaint of sex discrimination under Title IX, or those with information about conduct that may constitute sex discrimination under Title IX may contact the Title IX Coordinator, the Office for Civil Rights, or both. Inquiries about the application of Title IX and its federal regulations to the College may be referred to either or both offices listed below:

Rick Sommer, Title IX Coordinator: King Academic Administration Building, Office G-06, 55 Atherton Street, Milton, MA 02186. , .

Office of Civil Rights ("OCR")-Boston: US Department of Education, 5 Post Office Square, 8th Floor, Boston, MA 02109-3921. , .