Accounting analyst

Salary

$83,158.40 Annually

Location

10 Park Plaza, Boston

Job Type

Full-Time

Job Number

24-20296

Department

MBTA - Capital Program Oversight

Area

501-Capital Project Oversight

Opening Date

05/15/2024

Closing Date

5/29/2024 11:59 PM Eastern

Union Affiliation

L453 Professional

Safety Sensitive

No; this is not a Safety Sensitive position.

On-Call or 24/7

No; this position is not classified as on-call or 24/7.

Essential Classification (Emergency Staff)

No; this position is classified as non-essential (during declared States of Emergency).

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary

The Capital Accounting Analyst assists in the accounting and analysis of costs related to the Authority’s Capital Investment Plan (CIP). This position will be responsible for participating in federal grant management duties, fixed asset accounting and auditing processes for all capital projects. They will review capital payment voucher requests and develop appropriate lists of eligible payments; ensure accuracy of data on the Authority’s Capital Management System (CMS) and Financial Management Information Systems (FMIS); analyze monthly expenditure reports for appropriate billing of labor and overhead costs; assist in preparation of the Federal Financial Reports submitted quarterly to Federal Transit Administration (FTA) and other transit agencies. The Capital Accounting Analyst will assist in various monthly reconciliation process and an accounting analysis and will implement procedures for reviewing various Capital Accounting responsibilities (data verification, system reconciliation utilizing various computer systems), and ad hoc request related to capital projects

Duties & Responsibilities

• Prepare computer input and journal entries for general ledger accounts.
• Process adjustments and transfers, prepare various statements of cash expenditures, and reconcile these statements to other Authority or governmental outputs as required.
• Establish and maintain records of federal funds requisitions/expenditures and input this data onto the computerized Capital Management System and Financial Management Informational Systems (FMIS).
• Identify capital equipment purchases and dispositions to be tracked on Authority’s fixed asset database system.
• Assist in the equipment inventory process, assign fixed asset codes to capital accounts, and assists in the reclassification of these costs to fixed asset accounting database records.
• Assist in external audits that are required by different governmental agencies.
• Respond to each inquiry, from customer, vendor, or co-worker in a courteous and professional manner.
• Perform related duties and projects assigned.

Minimum Requirements & Qualifications

• Bachelor’s degree from an accredited institution in Business, Accounting, or other related field.
• Two (2) years of experience of detailed analysis experience in capital accounting and/or fixed assets accounting.
• Effective organizational, analytical, record keeping, multi-tasking and time management skills.
• Ability to use Word, Excel, Database, Financial Management & Reporting systems.

Substitutions Include

• A High School Diploma or GED with an additional seven (7) years of accounting related experience substitutes for the bachelor’s degree requirement.
• An associate degree from an accredited institution an additional three (3) years of accounting related experience substitutes for the bachelor’s degree requirement.
• A master’s degree in a Business, Accounting, or other related field substitute for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in an accounting related field substitutes for one year of experience

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
• Ability to provide internal and external customers with courteous and professional experiences
• Ability to work effectively independently and as part of a team (or supervise, if required)
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and medical Clinic screening, potentially including a physical examination and drug and alcohol screenings
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service

Disclaimers and Definitions:

• General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.

• Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.

• Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.

• Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.

• Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.

• Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.

• On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.

• Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.

• ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at or .

• Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.

Employment Benefits at the MBTA

The MBTA offers comprehensive benefits packages to employees. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following:

• Insurance: Health, Dental, Vision, Life (basic and supplemental), Long-Term Disability
• Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, Paid Holidays
• Retirement: pension or deferred compensation 401(a), plus MBTA contributions
• Tuition Reimbursement (up to $10,000 per year)
• Public Service Loan Forgiveness (PSLF) for student loans
• Commuter Choice Parking Program: pre-tax benefits for parking
• Flexible Spending Account (FSA): pre-tax benefits for healthcare-related expenses
• Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com
• Shopping discounts via GovX.com
• Verizon and AT&T service discounts
• And more...

The above information is meant to be a general overview of the benefit programs offered by the MBTA. This summary is not a contract and is not meant to change the provisions of union contracts or Authority policy and does not establish a binding past practice.

The MBTA is an Affirmative Action/Equal Opportunity Employer