Accounting Assistant

Accounting Assistant - Construction Location Annapolis Junction, MD :

The Construction Accounting Assistant position at Wilhelm Commercial Builders, Inc, dba Wilhelm Builders (WB), is an integral part of the Accounting Operations team in support of construction projects located throughout Maryland, Washington D.C., Northern Virginia and various locations around the country. The Construction Accounting Assistant is essential in ensuring accurate financial records and efficient operations within our construction projects with the main goal of delivering an exceptional client experience and producing top notch communication, effective processing and quality workmanship throughout all phases of the construction process.

Roles and ResponsibilitiesConstruction Accounting Tasks

• Accounts Payable and Receivable: Process invoices, verify discrepancies, reconcile accounts, and ensure timely payments to vendors and subcontractors. Prepare invoices for clients and monitor accounts receivable to ensure timely collections.
• Oversee Payroll Process on a weekly basis for approximately 35+ employees including Wage Scale/Certified Payroll Reporting.
• Assist CFO with special projects and reports as requested.
• Prepare ad hoc reports as needed.
• Ensure accuracy and compliance with accounting standards.
• Maintain organized and up-to-date financial records, including invoices, receipts, contracts, and payroll documents. Ensure compliance with record retention policies and assist with audits as needed.
• Collaborate with project managers, vendors, subcontractors, and other stakeholders to obtain necessary financial information and resolve any billing or payment issues.
• Communicate effectively with internal and external parties to ensure smooth operations.

General WB Workplace

• Models WB's core values.
• Show positive and courteous verbal/written communication skills in all working environments.
• Maintain positive relationships with fellow employees, customers, trade partners and suppliers.
• Provide internal staff feedback on WB performance, vendor and trade partner relationships.
• Acknowledge project successes and communicate areas for improvement.
• Willingness to train and mentor WB team members.
• Represent the WB brand with pride to enhance client experience, promote repeat business and attract new talent.

QualificationsEducation and/or Experience

• Minimum 5 years of verifiable experience in construction accounting, specifically knowledge of AIA progress billings.
• Bachelor's degree in Accounting, Finance, Business Administration or comparable work experience will be accepted.
• Knowledge of payroll processing and certified payroll for government reporting.
• Experience in the use of Microsoft Office Suite and utilization accounting software and/or other relevant tools to perform accounting tasks efficiently. Knowledge of StarBuilder accounting software is helpful.
• Demonstrates a high level of attention to detail and strong time management skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Understanding of construction accounting principles and practices is a plus.

Benefits

• Salary commensurate with experience
• Offering Medical / Dental / Vision / Life and Disability Insurance
• 15 Personal Days and 9 Paid Holidays
• Company issued mobile phone and laptop
• 401k Plan with Company Match
• Employee Bonus Program

Wilhelm Builders is an Equal Opportunity Employer, M/F/D/V

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Annapolis Junction, MD 20701: Relocate before starting work (Required)

Work Location: In person