Accounting Specialist - Start Now

We are searching for a hardworking Accounting Specialist to join our diverse team at The Plaza Assisted Living in Honolulu, HI.
Growing your career as a Full Time Accounting Specialist is an amazing opportunity to develop useful skills.
If you are strong in persuasion, cooperation and have the right drive for the job, then apply for the position of Accounting Specialist at The Plaza Assisted Living today!

The Accounting Specialist is responsible for supporting various Accounting functions, to include but not limited to; Accounts Payable (AP), Resident Billing, General Ledger (GL), Bank and Credit Card account reconciliation, assisting with monthly book closing, and general office maintenance.

The following are essential functions of the job:

• Reviews GL coding on records such as invoices, expense reports, check requests, and etc., to ensure accuracy with standard procedures, minimize errors, and to ensure proper entry into the accounting system. Attaches all corresponding and/or supporting documentation to invoices. Files, maintains, and distributes accounting documents, records and reports.
• Prepares periodic batch check runs, ePayable, and credit card payments. Schedules and records periodic automatic/online payments.
• Collect and maintain vendor information per standard procedures for periodic payment processing, and annual 1099 reporting. Process year-end 1099 forms and filing for Controller review. Maintains current records of vendor Certificate of Insurance.
• Reconciles vendor account statements to ensure timely and accurate payments. Handles all vendor correspondence via phone or email. Investigates and resolves problems associated with processing of invoices and payments.
• Assists with internal management of The Plaza's Credit Card Program, includes expense reporting and data imports into the accounting software system. Reviews and process expense reports for credit card transactions; reconcile credit card account statements.
• Maintain ePayable vendor database, and routinely onboard new vendors.
• Review and complete daily census reporting
• Assist with review of documents related to census changes, update internal records as needed, and process resident billing.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. (Example: completing credit application request, updating authorized users, issuing stop payments, replacement checks)
• Prepares and reports monthly General Excise Tax (GET) and process tax payments.
• Prepares and post monthly Automatic Clearing House (ACH) payment listing, and monthly recurring billing entries.
• Maintains prepaid expense and monthly accrual schedules; and posts monthly recurring journal entries, expense accrual journal entries, prepaid expense journal entries, and payroll journal entries.
• Reviews and reconciles bank and credit card accounts. Record credit card income/rebates.
• Assists with monthly status reports, and monthly closings. Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Primarily responsible for administrative support to Home Office (e.g. order office supplies, answer phones, receive deliveries, pick up mail, and etc.)
• Communicates and provides accounting support to community Business Office Managers and Administrators to ensure accurate billing and payments of vendor transactions.
• Works collaboratively with other departments, attends community meetings, trainings and in-services as assigned.
• Adheres to all employment requirements established in the Team Member Handbook, the Operating Policies and the Procedural Manuals.
• Performs other duties to support Accounting Dept as assigned by Controller.

Required:

• 2-3 years general accounting and clerical work experience.
• High school diploma or equivalent
• Proficiency with business, accounting and office software, and office equipment.

Benefits of working as a Accounting Specialist in Honolulu, HI:

● Learning opportunities
● Advancement opportunities
● Advantageous package