Accounts Payable Administrator II

Job Title: Accounts Payable Administrator II
Duties: Position Summary:
Performs full and complete cycle of accounts payable activities, including auditing & coding invoices, routing vendor invoices for approvals, wire set ups, weekly check runs, vendor communications, Concur back-up, month end close, accruals, reconciliations and 1099 IRS Reporting.
Primary Duties &
Responsibilities: • Codes and audits invoices and expense reports.
• Maintain the daily Coupa Queue Processing - Invoice In Box/Smash
• Address Coupa Comments
• Vendor maintenance
• Research invoice issues with resolution
• Verify approval for all vouchers for payment prior to processing
• Prepares AP checks and performs weekly check runs
• Answers vendor inquiries and resolves vendor billing/payment discrepancies
• Performs monthly A/P to G/L account reconciliations
• Performs AP month-end close task.
• Preparation of annual 1099 tax reporting
• Maintain AP Files
• Provide A/P support documentation for external auditors
• Adheres to corporate policies, government regulations and ensure all deadlines are met
• Provides AP support to employees and vendors
• Performs Ad hoc projects as needed
Skills: Education, Experience, Skills:
A minimum of 2 plus years' related experience, preferably in the pharmaceutical or biotech industry. Previous Accounts Payable experience required.
Must possess:
• Experience working in a public company and in a Sarbanes-Oxley 404 environment
• Experience with Great Plains, Concur, Coupa and Excel
• Understanding of sales/use tax application
• Strong analytical and organizational skills and the ability to comprehend complex instructions and maintain written records
• Strong attention to detail
• Demonstrated ability to schedule and coordinate multiple projects, priorities and resources in high paced environment
• Demonstrated ability to produce high quality work.
• Ability to think through a project or task and execute from beginning to end independently
• Effective organizational, communication, and time management skills
• Strong interpersonal skills, including tact, diplomacy, judgment and flexibility
• Proficiency at supporting effective interactions between team members and among cross-functional team
• Ability to effectively share information and ideas within and outside of department in written or verbal form; able to put forth own ideas and gain understanding from others
Keywords:
Education: An Associate's degree or equivalent combination of relevant education and applicable job experience may be considered. Bachelor's degree preferred.
Skills and Experience:
Required Skills:
TIME MANAGEMENT
EXCEL
CODING
INVOICES
GREAT PLAINS
Additional Skills:
ACCOUNTS PAYABLE
AUDITING
RECONCILIATIONS
MONTH END CLOSE
AUDIT
A/P
INVOICE
QUEUE MANAGEMENT
G/L
VOUCHERS
BILLING
DOCUMENTATION
MAINTENANCE
SARBANES-OXLEY (SOX)
Languages:
English
Read
Write
Speak
Minimum Degree Required: Bachelor's Degree