Accounts Payable (AP) Administrator

Company : Cordia Resources By Cherry Bekaert

Job Type : Full Time

Falls Church, Va

Number of Applicants

:

000+

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Job Description - Accounts Payable (AP) Administrator

Cordia Resources by Cherry Bekaert is partnered with a $20M development firm who is seeking an Accounts Payable (AP) Administrator to join their team on a full time basis. Title: AP Administrator
Location: Hybrid - Falls Church, VA
Salary Range: $65,000 - $80,000
Job Type: Direct Hire Responsibilities:

Bill Processing: review and process incoming bills, ensure their compliance with company policies, match bills with POs, code and record bills in Quickbooks and external applications
Vendor Management: maintain vendor relationships, coordinate annual vendor purchasing program, maintain Vendor Master Schedule, resolve billing discrepancies, negotiate and establish vendor credit terms.
Payment and Expense report processing: prepare and coordinate weekly payment runs, monitor payment approval process, reconcile AP transactions, process employee expense reports, monitor and coordinate credit card expense/receipt submission, reconcile billable expense submission
Quarterly Reporting: assist with quarter-end and annual closing activities for multiple entities, monitor vendor and subcontractor insurance coverage compliance
Compliance: prepare and file 1099-NEC and 1099-MISC forms for multiple entities; coordinate subcontractor agreement update with legal advisor; update and monitor internal AP Guide, SOPs and policies
Process Improvement: identify opportunities for efficiencies and process improvement, collaborate with operations' teams to implement improvements, collaborate on identifying AP needs and establishing technical requirements for a new accounting system.
Other accounting task: on as needed basis and depending on the skillset
Handling administrative tasks on as needed basis

Requirements

3-5 years proven AP experience
Experience working in a high volume environment (up to 50 bills,30-40 emails/calls)
Solid knowledge of QuickBooks, MS Office (Word, Excel functions/formulas)
Strong communication skills.
Ability to work for multiple entities, prioritize, MULTITASK, stay on schedule, work fast.
Detail oriented, analytical thinking.
Good writing skills.
Strong problem-solving/time management skills, analytical, able to identify process flaws/suggest improvements.
Able to write process guides.
Construction or Architectural/ Engineering industries experience.
Intermediate computer skills.
AA or BS in acctg or business-related field is a plus.

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