Administrative Assistance

Administrative Assistance Location Albany, NY : If you're passionate about the design and function of the built environment, find beauty in and want to protect the natural environment, and want to work with others that feel the same, join our team! LaBella's multi-disciplinary team of architects, designers, engineers, managers, and environmental scientists work every day to make our world more functional, beautiful, and safe. LaBella is an employee-owned firm with annual accolades for workplace culture, growth, ethics, and philanthropy. We cultivate each employee's growth, expand our expertise, and bring out the best in every client project. Job Overview We are currently seeking a diligent and efficient individual to join our team as an Administrative Assistant/Front Desk Staff. Your expertise in handling administrative tasks and providing exceptional front desk services will be invaluable to our organization. This role encompasses various responsibilities, including answering phone calls, managing mail and supplies, overseeing printing and binding tasks, greeting visitors, and supporting general administrative duties. Responsibilities

• Respond promptly and professionally to incoming phone calls, redirecting them to the appropriate staff members or taking accurate messages.
• Efficiently handle all incoming and outgoing mail, including sorting, distributing, and ensuring timely delivery.
• Manage FedEx shipments, tracking packages, and coordinating with courier services as necessary.
• Maintain and organize inventory, ensuring an adequate supply of office materials for daily operations.
• Assist with printing, binding, and packaging submissions for staff members.
• Create a welcoming and professional environment by greeting and assisting visitors.
• Coordinate travel arrangements and make deliveries of submissions or proposals when required.
• Provide comprehensive administrative support, including scheduling appointments, managing calendars, and organizing meetings.
• Maintain accurate and organized files and records, ensuring proper documentation.
• Collaborate on additional administrative tasks and projects as assigned.
• Sit for extend periods of time.
• Use a computer and keyboard.
• Lift or carrying up to 25 lbs.
Qualifications
• High school diploma or equivalent qualification.
• Preferably, previous experience as an administrative assistant or in a similar role.
• Exceptional verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Capability to prioritize tasks and work independently in a dynamic and fast-paced environment.
• Keen attention to detail and a commitment to performing duties with a high level of accuracy.
• Professional demeanor and excellent customer service skills.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Flexibility in adapting to changing priorities and managing multiple tasks simultaneously.
• Must have a valid driver's license.
Salary Range: $19- $24/hr. The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. Benefits Body, mind, and wallet—LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.
• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Leadership Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events
Please note that this is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice. LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.