Administrative assistant

Job summary
Serve as a civilian employee of the Indiana State Police Primary responsibility is to prepare and process travel requests and vouchers, advise Department employees on travel rules and regulations, and process all utility payments for the Department Salary may be adjusted for education, experience, and training
Job seniority: entry level
Responsibilities
• Process travel requests for approval • Process all travel vouchers for reimbursement • Serve as liaison between Department and IDOA Travel Section • Stay current on all travel rules and regulations • Advise Department employees on travel rules and regulations • Prepare daily deposit • Process all utility payments • Complete and tabulate travel vouchers • Enter travel into Encompass Financial system to reimburse Department personnel • Review all in-state and out-of-state travel requests for accuracy • Process all registrations thru travel cards or Encompass Financial System • Process emergency travel • Process travel card monthly payment • Make direct payments to motels/hotels for training and lodging • Respond to inquiries from Department personnel regarding travel rules • Troubleshoot with IDOA Travel to resolve any travel-related issues • Assist Department employees in completing travel vouchers correctly • Process all utility payments • Book flights and hotels thru the travel agency website • Process checks thru the remote deposit system • Enter accurate accounting entries into the Encompass AR module • Perform other duties as required
Requirements
• Must be a high school graduate or equivalent G.E.D. • Must be able to apply basic accounting and math skills • Knowledge of bookkeeping and auditing • Ability to acquire knowledge of Department functions and procedures • Ability to deal with and solve problems • Ability to calculate and accurately compile data • Ability to work with computerized word processing, spreadsheets, databases, and software • Ability to operate and maintain office equipment • Ability to maintain confidentiality • Ability to work under pressure and in a stressful environment • Ability to interpret and apply rules, regulations, and guidelines • Must be able to access, input, and retrieve information using a calculator and computer • Ability to communicate effectively, both verbally and in writing • Must be able to organize, file, and retrieve information • Must be able to proofread documents with accuracy • Must be able to work with minimal supervision, prioritize work, and meet deadlines • Must be able to successfully pass a background investigation • Applicants are asked to submit a complete work history • All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates, and a military DD214 • Please attach these documents to your online application • If unable to attach documents, please email them to the provided email address