Administrative Assistant

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and  comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You’ll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed.

Responsibilities

This position will support the Department of Laboratory Medicine & Pathology (DLMP) Leadership Team including the Department Chair, and Associate Administrator. You'll also have the opportunity to work with institutional leadership. You can expect to have a wide range and variety in your day-to-day activities as you provide operational support to the leadership team, which requires a large volume of complexities.

Your responsibilities will include performing a variety of non-clinical administrative support tasks including:

• Scheduling, coordination, and follow-up tasks for meetings, events
• Travel coordination, and processing reimbursements.
• Managing of calendars
• Preparing documents and presentation materials
• Processing invoices
• Composing and/or transcribing correspondence/documents
• Supporting departmental projects/activities
• Creating and maintaining web sites, web pages, databases, spreadsheets, and social media accounts
• Answering telephones and providing related follow-through
• Actively partnering with team members by fostering an inclusive work environment and respecting others with different backgrounds, experiences and perspectives. 

Confidentiality and professionalism are important components of this role.

**This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program. 

Qualifications

To be qualified for the Administrative Assistant position, you must meet one of the following criteria:

• High school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role 
• A one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role
• An associate degree in an administrative, business, or medical-related program. 

*The administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.

Additional Qualifications

• Work-related experience within the last ten years preferred. 
• Must possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize frequently and quickly shift tasks, and adapt to a rapidly changing environment. 
• Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. 
• Must have a commitment to quality and excellence in service.
• Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. 
• Must demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. 
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.

Application Requirements

To be considered, ALL MUST be included in the cover letter drop box of the Supporting Documents/URLs section in your application:

• Resume 
• Cover Letter 
• Internal candidates must also provide their past three performance appraisals.
• DLMP employees that have been in current lab/position for less than 2 years must attach early release approval from supervisor
• Non-DLMP Internal applicants that have been in their current department/position for less than 1 year must attach early release approval from supervisor
• For international/foreign trained applicants, it is the responsibility of the applicant to provide Mayo Clinic a detailed equivalency evaluation. The applicant is responsible for the cost associated with obtaining the equivalency evaluation. 

International Transcrip t:

• Must have a detailed equivalency evaluation 
• Must show US equivalent degree
• Evaluation MUST be completed from an organization listed as a member of the National Association of Credential Evaluation Services (NACES)OR the Association of International Credential Evaluators, Inc. (AICE) 

Exemption Status Nonexempt Compensation Detail Education, experience and tenure may be considered along with internal equity when job offers are extended.; $20.61 - $28.91 per hour Benefits Eligible Yes Schedule Full Time Hours/Pay Period 80 Schedule Details Monday - Friday; 8:00 AM - 5:00 PM with flexible hours. *Flexibility is required as on-site needs fluctuate. Weekend Schedule No weekends. International Assignment No Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.  Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Affirmative Action and Equal Opportunity Employer

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Recruiter Laura Heyde