Administrative Assistant

Administrative Assistant (4722C), Institute of Personality & Social Research - 68182 About Berkeley At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan . At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu . Departmental Overview The Institute of Personality and Social Research (IPSR) encompasses a distinguished membership from a broad range of disciplines including psychology, business, neuroscience, public health, public policy, education, economics, and social welfare. The IPSR intellectual community is united by a focus on social and personality research that contributes to understanding and fostering well-being, health, equality, and access to information for all. See for more information. Application Review Date The First Review Date for this job is: Friday, May 17, 2024 Responsibilities Administrative Support:

• Work closely with the director (currently Iris Mauss) and members of IPSR as well as staff in the psychology department.
• Oversee office operations for IPSR working directly with the Director to serve a diverse group of faculty, students, and researchers.
• Serve as general receptionist for the Institute, prepare materials as needed, handle mail and other deliveries, maintain office equipment, other duties as required.
• Provide general administrative, facilities, and HR support.
• Schedule functions including appointments, meetings, colloquia, program workshops, and room reservations, utilizing sensitivity to issues, priorities, and protocol.
• Plan office space use for staff, researchers, and Director.
• Maintain record of keys for each room.
• Advise on technical facilities including computing and copier resources.
• Orient sabbatical visitors, visiting scholars, and new graduate students.
• Manage event coordination for colloquium series, assorted symposia, workshops, and meetings.
• Coordinate travel arrangements and meetings for guest speakers.

Web Design:

• Plan, design, and update the IPSR web site. Specific duties include creating and managing the IPSR website; incorporating links to existing and new data, documents and image files; uploading files onto web server; managing access to server files; and serving as webmaster for the site.
• Maintain and expand the Institute's listserves.
• Respond to inquiries generated from web site.

Finance:

• Assume responsibility for financial operations.
• Conduct all program-related business support functions.
• Act as liaison with SHARE services.
• Collect financial data and information for preparation of expense projections and budgets.
• Review expenses.
• Monitor expenditures on a monthly basis, reconciling with authorized budget.
• Resolve issues with purchase orders, reimbursements, and requisitions.
• Acquire equipment, services, and supplies for PI's, lab managers, and graduate student researchers.
• Advise and instruct individuals on proper procedures and interpretation of policies when seeking reimbursement from the University.
• Work with department management to update/review/revise website to better communicate organization's mission, requiring substantive knowledge of organization's goals and objectives.

Required Qualifications

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Good verbal and written communication skills.
• Active listening, critical thinking, multi-task and time management skills.
• Interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
• Attention to detail and organizational skills.
• Ability to work independently, solve problems creatively, take initiative, prioritize work, complete assignments, and meet deadlines.
• Financial and administrative experience and knowledge of relevant policies and procedures.
• Experience and proficiency with software such as MS Office, Photoshop, Acrobat, data base software, and web design.
• Willingness to learn and use new software applications.

Education/Training:

• High school diploma and/or equivalent experience/training.
• Administrative experience.

Preferred Qualifications

• Background and interest in social sciences (e.g. psychology, public health, organizational behavior, neuroscience, or related field).

Salary & Benefits


For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.


Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.


The budgeted salary or hourly range that the University reasonably expects to pay for this position is $28.44 - $37.28.

• This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
• According to applicant preference, this position can adjust between 50% - 100% capability.
• This position is non-exempt and paid bi-weekly.
• This is a hybrid position, eligible for up to 30% remote capability.

How to Apply


To apply, please submit your resume and cover letter.



Conviction History Background


This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.



Other Information


This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: .



Equal Employment Opportunity


The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.


The University of California's Affirmative action policy .


The University of California's Anti-Discrimination policy .







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About University of California, Berkeley

The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.

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