Administrative assistant

Stronger Families for a Stronger Georgia.  The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.  

What we offer. Enjoy a generous benefits package that includes a flexible work schedule, unique training opportunities, employee retirement plan, 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position.

Start your career in public service . The Georgia Department of Human Services (DHS),  Division of Family & Children Services (DFCS) is seeking candidates for the position of Administrative Assistant 3 .   This position is located in Columbus, Muscogee County, Georgia.  

JOIN OUR TEAM!!!

Pay Grade: H Under broad supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers. Primary Duties and Responsibilities

• Manages routine administrative functions for the agency/office, such as travel expenses, car rentals, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, etc. 
• Provides administrative support to assigned area.
• Provides assistance and problem resolution to claimants, employers, staff, other agencies, and/or the general public.
• Provides program, administrative, and/or technical assistance to customers and staff.
• Researches and/or resolves program or client issues/questions and prepares documents. May represent the manager in various matters.
• May serve as a lead worker.
• May train subordinate staff in proper procedures of day to day operations.
• Oversees some aspects of hiring for the region.
• Provides administrative functions for the Director and the office.
• Provides assistance and problem resolution to internal and external customers.
• Liaison between county and regional office for tracking and monitoring various initiatives.
• Create reports and spreadsheets as requested by Director.
• Other duties as assigned by the Director.

Core competences

• Ability to multi-task in a high functioning work environment.
• Ability to adapt to various situations while to maintaining a professional demeanor.
• Ability to display exceptional Customer service skills at all times.

• Associate's degree from an accredited college or university AND  Two (2) years of related experience.

OR

• Four years (4) of related experience.

Preferred Qualifications: Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all of the following skills/experience:

 

• Advanced knowledge of Microsoft Office Suite, especially Word, Excel, Publisher, SharePoint and Teams.

For more detailed information about the Georgia Department Human Services

Employment Information

 
Current State employees are subject to State Personnel Board (SPB) Rules regarding salary. DHS is an Equal Opportunity Employer
 
If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: .
 
The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks.
 
DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DHS will contact educational institutions to verify degree, diploma, licensure, etc.
 
As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.
 
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Applicants who are not selected will not receive notification.

 
This position is subject to close at any time once a satisfactory applicant pool has been identified.