Administrative Assistant

Are you looking for an opportunity that is more than a job? Plant your roots and grow with Clean Earth. Here at Clean Earth, you will have the opportunity for a career in the growing field of environmental sustainability. Clean Earth provides waste solutions to retailers, pharmacies, hospitals, government operations, harbors, manufacturers, and consumers. Clean Earth ensures a cleaner, greener planet for generations to come. You could be part of the solution! 

Why join Clean Earth? 

In addition to competitive pay, we also offer: 

• Health benefits available Day 1 
• 401k available Day 1 
• 10+ paid holidays/year 
• Free HAZWOPER training and certification 
• Overtime opportunities 
• Ability to be cross-trained into different roles 

Clean Earth is a leading provider of environmental services with over 60 facilities throughout the U.S. We are a division of Harsco Corporation, a global powerhouse with over 11,000 employees. And we were recently named as one of  America's Most Loved Workplaces 2022 by Newsweek! 

Job Description

The Administrative Assistant position will be responsible for printing driver documents, reviewing and processing invoices, monthly accruals and other administrative related functions.

Primary Responsibilities (Essential Functions):

• Printing driver shipping documents, checking in orders and filing paperwork.
• Debrief drivers in accordance with written SOPs.
• Complete consolidated manifests for trailer shipments.
• Assist drivers with any problems/issues that arise.
• Create load sheets, prepare reviews and stamp all manifests.
• Update orders based upon driver paperwork and 10-day facility logs
• Reviews vendor invoices ensuring accuracy and assist with AP related functions.
• Assist in monthly accruals, run reports for month end accruals to corporate accounting department.
• Reviews vendor invoices ensuring accuracy and completes all AP related functions. Ensures proper coding to correct location and GL account with department managers approval; batches & submits to Corporate A/P
• Assist in monthly accruals.
• Reports month end accruals to corporate accounting department.
• Generates analysis, reviews and communicates various reports.
• Performs other reasonably related tasks as assigned by management. 

Qualifications

Basic Required

Qualifications

• High school diploma or GED
• Ability to work in fast paced environment
• 2+ years of administrative experience

Preferred

Qualifications

• 2+ years of related transportation/logistics experience
• Demonstrate strong computer skills
• Proficiency with Microsoft Office Suite - Word, Excel & Outlook
• Ability to work effectively in team environment
• Ability to communicate verbally & in writing in English

Additional Information

Clean Earth offers competitive benefits including health, dental, vision, life, and disability insurance plans starting on the first day of employment; paid time off, wellness benefits, employee discount program, tuition assistance, and a 401k with company matching.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you have a difficulty applying for any job posted on Harsco Clean Earth’s website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free and leave your name, phone number, city and state of residence. Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job. This line is dedicated to disability applications only. No other inquiries will receive a response.

Military veterans encouraged to apply.