Administrative Assistant

Administrative Assistant

Schedule: Monday-Thursday 8am-5:15pm Friday 8a-4pm

Pay: $19 - $22 per hour, based on experience

Job Description:

This is an entry level position and will provide administrative, financial, and clerical support to the Office Manager with the day-to-day functions of the Front Office.

Job Duties:

• Assemble, review, and verify invoices and check requests
• Answer incoming calls and transfer appropriately
• Flag and clarify any unusual or questionable invoice items
• Greet visitors and contact applicable staff
• Collect mail and distribute as necessary
• Scan invoices and file
• Maintain company vehicle logs, service records, etc
• Data Entry
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Produce weekly/monthly reports
• Provide supporting documentation for audits
• Maintain accurate historical records
• Assist with month end closing
• Prepare AIA documentation, lien waivers, back-up documentation for monthly billing.
• Upload billing info into billing software.
• Requests Certificates of insurance from all subcontractors.
• Keep accurate records of subcontract billing, lien waivers, insurance & payments.
• Maintain confidentiality of organizational information

Job Prerequisites:

• HS Diploma
• Proficiency with Microsoft Office products is essential.
• The ideal Candidate will be focused, detail oriented and willing to learn.
• All Candidates must be able to pass a pre-employment drug screen and background check.

Benefits:
• Affordable Medical/Dental Insurance
• Paid Holiday, Sick time, and Vacation time
• Short-Term/Long-Term Disability and Life Insurance
• 401k Program with Company Match
• Profit Sharing/Company Stock Program