Administrative Assistant

Job Title: Administrative Assistant Job Summary: The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the office. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to work independently with minimal supervision. The Administrative Assistant will perform a wide range of administrative and office support tasks to facilitate the smooth functioning of the organization. Responsibilities:

• Serve as the primary point of contact for internal and external stakeholders, including answering phone calls, responding to emails, and handling inquiries promptly and professionally.
• Manage calendars, schedule appointments, and coordinate meetings and conference calls.
• Prepare and distribute memos, reports, and correspondence.
• Maintain and organize physical and electronic files and records.
• Assist in the preparation of presentations, reports, and documents.
• Arrange travel and accommodations for staff members and executives.
• Coordinate and organize company events, including meetings, conferences, and team-building activities.
• Assist with budget tracking and expense management.
• Order and maintain office supplies and equipment.
• Manage and update databases and contact lists.
• Perform general clerical duties, such as photocopying, scanning, and filing.
• Handle sensitive and confidential information with discretion.
• Liaise with other departments and external partners to ensure smooth communication and collaboration.
• Support the HR department with tasks such as onboarding new employees and maintaining personnel records.
• Provide administrative support to executives as needed.

Qualifications:

• High school diploma or equivalent; associate's or bachelor's degree is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Strong problem-solving skills.
• Ability to work independently and as part of a team.

Requirements 

• High school diploma or equivalent
• Interpersonal communication, writing skills, and highly organized
• At least 1 year of Customer Service experience
• Ability to work independently with minimal supervision