ADMINISTRATIVE ASSISTANT

RESPONSIBILITIES:

Provides secretarial and analytical support to the Chief Financial Officer, Member Care Supervisor, & Supervisor of Accounting.  Responsible for regular occurring accounting tasks and duties.

DUTIES PERFORMED REGULARLY INCLUDE:

• Assist Accounting and Billing with regular duties and special projects.

• Maintain up to date knowledge and skills necessary to train new hires how to use NEC’s system software to complete department processes and procedures.

• Train Financial Services employees as needed.

• Act as the point of contact for assistance and preparation of department travel requisitions. Prepare department travel requisitions as needed.

• Document/Update policies and procedures for all aspects of Financial Services.

• Create/Update flyers, documents and checklists.

• Assist with Capital Credits and allocations.

• Assist and coordinate member account bankruptcy issues with Billing.

• Schedule & organize meetings and events for Financial Services.

• Provide follow up assignments and maintain meeting minutes and other records.

• Assist CFO with ACC/NMPRC complaints and other related tasks and duties.

• Assist CFO, Billing and Accounting with various year-end, quarterly and monthly reports and filings.

• Assist in preparing job openings for the Financial Services Department.

• Assist in expense reports for Financial Services.

• Write and distribute email, memos, letters, faxes, forms and mail.

• Performs other duties assigned.

Formal Education

• High school education or equivalent

• Associate’s degree in Business Administration preferred.

Previous Job Experience

• Five (5) years of experience in related position(s).

• One (1) year electric utility experience preferred.

Special Skills

• Ability to utilize and train others in NEC’s system software processes and procedures.

• Ability to communicate well with members, both written and verbal.

• Ability to type proficiently and accurately.

• Ability to make sound decisions and use good judgment.

• Have high organizational ability.

• Proficiency with Microsoft products.

• High proficiency with Microsoft excel.

• Accounts Payable and Payroll knowledge preferred. 

• Have or be able to obtain and maintain a valid Arizona driver’s license within 30 days of employment.