Administrative Assistant

Primary purpose:
• This position provides general secretarial and administrative support for Kinder Morgan Energy Partners operations with particular emphasis on accounts payable. This includes screening and routing of mail and phone calls, receptionist duties at the Regional office, accounts payable processing, maintaining records and files, memos and reports as directed by regional managers. A key component of this position is to use the Lawson system to process regional invoices for payment.


Essential duties and responsibilities:
• General secretarial duties including routine copying, mailing, and faxing.
• Inputs regional invoices into the Lawson Accounts Payable system including all related activities such as PAWS and AP problem research.
• Inputs Purchasing Card and Vehicle Card dump sheets.
• Serves as regional focal point for Lawson AP questions, training and conflict resolution.
• Prepares correspondence, compose memos and reports as directed by regional managers.
• Responsible for receiving/screening incoming calls on multiple lines and greeting/screening people that come into the Regional office.
• Responsible for meeting and event planning, which includes quarterly meetings, on/off site meetings, hotel arrangements, travel arrangements, conference calls and assisting with coordinating documents and materials needed for function or meeting.
• Maintains sufficient office supplies.
• Requisitions supplies and equipment and arranges for appropriate maintenance service for repair of office equipment.
• Maintains region vehicle information; including monthly mileage and commute data.
• Provides back-up/assistance to Operations Administrator as needed.
• Consistently maintain and demonstrate a high regard for personal safety, for the safety of company assets, employees, and the general public.
- Prepares and maintains local low-risk agreements.

Minimum requirements:
Education:
• High School diploma or equivalent preferred.
• College degree a plus

Experience / Specific Knowledge:
• A minimum of one to three years administrative/secretarial experience.
• Excellent word processing, grammar, punctuation and spelling skills; accuracy is crucial.
• Proven organizational, administrative, interpersonal and communication skills.
• Excellent PC skills; knowledge and proficiency in Microsoft Word, Excel, PowerPoint, and Outlook are required.

Certification, licenses, registrations:
• If the employee is subject to license or certification requirements or training as stipulated by local, state or federal agencies or the Company, now or in the future, compliance is required under this job description.

Competencies, skills, and abilities:
• Well-balanced interpersonal skills and strong verbal and written communications skills are required.
• Must be able to work under pressure while meeting critical time frames on multiple task/projects.
• Organizational skills and the ability to prioritize tasks are essential.
• Must be accountable and take direction from Managers; keep required work schedules, which include regular and predictable job attendance; focus attention on details; follow work rules.
• Must be flexible and able to work effectively in a team environment and consistently maintain a professional and respectful demeanor/attitude with co-workers, clients, vendors, and all levels of internal and external personnel.
• Must be a team player with a commitment to operational excellence.
• Must be self-motivated and capable of working with minimal supervision and/or direction.
• Must be a problem solver with the ability to find resolutions.

Physical demands:
• Employee must be physically capable of completing and satisfying all training requirements as stipulated by local, state or federal agencies and/or Company Policy.
• Extended periods of sitting may be required for administrative activities.

Working Conditions:
• Able and willing to work overtime, as needed.
• Majority of the work will be conducted from an office environment.

Supervisory responsibility:
• None

Preferred education, experience, certifications, competencies, skills, and abilities:
Above the minimum requirement; not required but advantageous in this position:
• Excellent knowledge in Lawson preferred.
• Knowledge of pipeline operations.

The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.

Compensation:

Pay range is $24.80 - $34.71 per hour. This position includes a discretionary annual incentive plan. Job level and pay commensurate with experience and skill set.

Kinder Morgan, Inc. offers employees a comprehensive benefits package. Benefits offered for this position may include the following: health care benefits including medical, prescription drug, dental, and vision coverage; Flexible and Health Spending Accounts; Life and Accidental Death and Disability insurance; Supplemental Life and Accidental Death and Disability insurance for employee and dependents; retirement benefits including a 401(k) with employer and employee contributions and a company-funded pension plan; paid time off; paid holidays; paid parental bonding; a flexible work schedule and many voluntary benefit plans.

EOE/M/F/D/V

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.