Administrative assistant

Full job description

Requisition No: 831327

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37000549

Pay Plan: Career Service

Position Number: 37000549

Salary: $2,730.00 monthly

Posting Closing Date: 06/25/2024

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Administrative Assistant I

State of Florida

Department of Environmental Protection

Job Vacancy

OPEN COMPETITIVE

Closing date: 06.25.2024

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

The Work You Will Do:

ADMINISTRATIVE ASSISTANT I- 37000549

A challenging opportunity is available for a motivated individual with excellent administrative and computer skills to fill the position of Administrative Assistant I at Lake Griffin State Park. The park is located three miles north of Leesburg in Fruitland Park and comprises some 620 acres of wetlands and uplands West of Lake Griffin. This is a full-service park, offering an excellent opportunity for an ambitious person to learn all that the Park Service has to offer.

Contact : Cassondra Heidt , Park Manager ;

The Difference You Will Make:

Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SM

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Lake Griffin State Park

3089 US Highway 441-27

Fruitland Park, FL 34731

Our park encompasses 620 acres and allows visitors to explore in several ways. Anglers or birders may want to rent a canoe or a kayak to explore Lake Griffin’s marshes. If you’re not sure paddling alone is for you, that’s OK, we offer guided canoe and kayak tours. If you’d enjoy a less vigorous type of exploration, Concessionaire "Epic Water boat Tours" offer guided pontoon boat tours.

The park boasts two hiking trails totaling two miles in length. Along the way you’ll have the opportunity to see several different habitats including swamp and sandhill. Animals commonly spotted in the park include racoons, bobcats, coyotes and even bears. Call the ranger station to inquire about the availability of guided hikes.

Click on the link to preview this beautiful park:

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit

Pay:

$2,730.00 month/$32,760.00 annually

Your Specific Responsibilities:

This position is responsible for providing administrative support to the park manager in managing Lake Griffin State Park.

Assists Park manager in planning, coordinating and implementing all administrative activities for such required accounting procedures as annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and implementation of policies and procedures to implement department guidelines, daily, weekly and monthly reports. Processes invoices, MFMP requisitions and purchasing card (p-card) transactions and other related items pertaining to the office administration for payment. Manage SAMAS/FLAIR reports, FIMS, Oculus, PPMTS database and future tracking systems. Act as Office Manager for office operations and insure smooth operation of office procedures.

Researches and arranges for purchasing of goods and services. Prepares requisitions for goods and services and processes invoices in MFMP, processes p-card transactions, and performs other duties related to purchasing. Ensures that all transactions adhere to the State’s purchasing guidelines.

Trains and assists OPS and FTE in ranger station procedures for park business system, fiscal compliance, and revenue reporting.

Performs timekeeper functions and assists with hiring and talent management utilizing People First. Acts as liaison with Bureau of Human Resource Management for FMLA requests, sick leave pool hours, workers compensation tracking, notice of separation forms, etc.

Receives and routes mail. Maintains tracking system to ensure correspondence, reports and other work is performed in a timely fashion. Answers telephone, visitor questions, and delivers messages.

Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to park operations, budget and purchasing in adherence to department retention schedule. Maintains personnel files.

Performs other related duties as required.

Minimum Qualifications:

• Valid driver’s license
• Successfully complete background and fingerprint checks

BACKGROUND SCREENING REQUIREMENT:

This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center ). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.