ADMINISTRATIVE ASSISTANT I

Requisition No: 831153 

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT I - SES - 67012081 (SUNLAND - UNIT 1)

 Pay Plan: SES

Position Number: 67012081 

Salary: $32,760.00 - $36,500.00 

Posting Closing Date: 06/17/2024 

Total Compensation Estimator 

POSITION: Administrative Assistant I - Select Exempt Service (SES)

POSITION NUMBER: 67012081

INTERNAL AGENCY - ONLY CURRENT APD EMPLOYEES WILL BE ELIGIBLE

*This is an ANTICIPATED VACANCY*

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click ).
• Flexible Spending Accounts.
• Tuition waivers.
• And more! For a more complete list of benefits, visit  .
• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$32,760.00- $36,500.00 Annually $1,260.00 - $1,403.84 Bi-weekly

Position Summary

The Administrative Assistant I will act as the assistant to the Program Operations Administrator by keeping a daily schedule; arrange for travel, appointments, answering and routing phone calls and type correspondence, as needed. Assist in the compiling and analyzing of data for administrative decisions. Create charts, graphs, and other display systems.

The Work You Will Do  

Track staff vacancies, develop a folder to track all activity required to fill job vacancies and ensure that hiring packets meet established expectations. Interpret established policies and procedures and advise Unit staff in resolving problems. Provide policy and procedure information to Unit staff.

Maintain Unit records to ensure continued licensure under ICF/DD regulations and make pertinent information available for AHCA surveys.

Collect and review Unit employee timesheets, advise employees of corrections needed and forward timesheets to Human Resources. Maintain Unit records regarding pertinent employee information.

Perform other related duties as required.

Minimum Qualifications

Preferred: Two or more years of supervisory experience in the operation of secretarial or clerical and office management.

Three or more years of work experience in a secretarial or clerical setting.

Knowledge, Skills, And Abilities

Knowledge of: Correct spelling, punctuation, and grammar usage. Letter, report, and tabular formats. Office procedures.

Ability to: Supervise people. Use correct spelling, punctuation, and grammar. Type letters, memoranda, charts, and other standard business forms in correct format. Proofread typed material for typewritten and grammatical errors and to make necessary corrections. Determine work priorities, assign work, and ensure proper completion of work assignments. communicate effectively. Establish and maintain effective working relationships with others.

Demonstrate Skills in: Typing.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at . 

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

Recruiting Contact:

Lizzie Holland 

Human Resource Specialist

Recruitment Manager

Agency for Persons with Disabilities

Sunland Center – Marianna

3700 Williams Drive

Marianna, FL 32446

E-mail 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center ). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.