Administrative Assistant I

Job Description:

The Administrative Assistant I will provide administrative support to the College's Director for Public Safety. Duties include receiving phone calls for service and directing callers to the appropriate resources. The administrative assistant will also help to maintain internal departmental databases and act as the administrator for the emergency notification system Regroup, by sending notifications, editing message templates and updating contact lists. The Administrative Assistant is expected to complete requisitions, assist in budget preparation, be responsible for the department's email, calendar, voicemail, work orders, and be the initial point of contact for visitors. The successful candidate will also assist the Director in the preparation of reports for the Maryland Department of Higher Education and U.S. Department of Education by sending correspondence to law enforcement agencies and compiling external and internal data and complete other duties as assigned by the Director. Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement. This is a non-exempt staff position and includes a comprehensive benefits package offering medical, dental and vision coverage; generous paid time off; tuition assistance; and retirement savings. Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position

Required Education:

High school diploma or GED

Required Experience:

At least one (1) year of recent experience working in a role requiring comprehensive administrative and office support.

Required Knowledge, Skills & Abilities:

· Ability to clearly and concisely communicate in verbal and written format.

· Good listening skills.

· Ability to interact with all levels of college stakeholders, including students and community members.

· Ability to process multiple tasks while under pressure.

· Ability to follow written or spoken directions with little or no follow-up.

· Capacity to solve problems with minimal guidance.

· Sound judgement and decision-making skills.

· Proficiency with Microsoft Office, Word, Excel, Teams and Adobe Acrobat.

· Aptitude to learn and use various computer applications.

· Ability to keep information confidential.

About Harford Community College

Harford Community College has served as an anchor institution in Harford County since its inception in 1957. We are a mid-sized, comprehensive college committed to serving our community through high caliber educational offerings and cultural events. HCC’s mission of “Grow. Achieve. Inspire. Contribute.” and our vision of continuously striving for satisfaction, completion, and success throughout the College community is demonstrated by our shared organizational values of Agency, Equity and Inclusion, Communication and Collaboration, Respect, and Innovation. Harford Community College is an Achieving the Dream institution, joining a network of higher education institutions and partners to enhance community college student opportunity, access, and success. Our beautiful, 352-acre campus is conveniently located near Baltimore, MD; Philadelphia, PA; Washington, DC; and Wilmington, DE. We offer more than 80 affordable degree and certificate programs to nearly 2,000 full-time and 7,500 part-time students, as well as a wide variety of noncredit continuing education courses to nearly 11,000 students per year.