ADMINISTRATIVE ASSISTANT I - Get Hired Fast

We are looking for a brilliant ADMINISTRATIVE ASSISTANT I to join our dynamic team at State of Illinois in Springfield, IL.
Growing your career as a Full Time ADMINISTRATIVE ASSISTANT I is an amazing opportunity to develop exceptional skills.
If you are strong in critical thinking, decision-making and have the right mindset for the job, then apply for the position of ADMINISTRATIVE ASSISTANT I at State of Illinois today!

Agency : Department of Human Services 

Opening Date: 09/26/2022
Closing Date/Time: 10/07/2022  
Salary:  Anticipated Salary: $4,738 - $6,964 per month
Job Type: Salaried Full Time
County:  Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

While not required, a Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for any degrees earned and a copy of any applicable professional licenses is recommended and should be uploaded to the Additional Documents section of your application. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  10-76-17603

Position Overview

The Division of Mental Health (DMH) is seeking to hire an Administrative Assistant to provide administrative support to the Deputy Director of Policy, Planning, and Innovation. The Administrative Assistant will assist with planning, scheduling, and hosting a variety of meetings and events to garner stakeholder input for development of strategic planning and initiatives, review and analyze confidential and general inquiries received by the Deputy Director of Policy, Planning, and Innovation from internal and external sources, coordinate communications and special projects for the Deputy Director of Policy, Planning, and Innovation. The successful candidate shall demonstrate exemplary organizational and communication skills, be a self-starter, and be able to carry out assignments with limited oversight in a timely manner.

Job Responsibilities

1. Serves as administrative support to the Deputy Director of Policy, Planning, and Innovation.
2. Performs liaison work as a representative of the Deputy Director of Policy, Planning, and Innovation within the Division of Mental Health (DMH), with public and private organizations or affiliations, and other governmental agencies.
3. Serves as correspondence control manager for the Associate Deputy Director.
4. Gathers data and writes reports on a variety of Bureau related functions for action by the Associate Deputy Director.
5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
2. Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

1. Two (2) years of experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
2. Two (2) years of experience working for a public or private organization, in a social or human services field, maintaining confidentiality and handling sensitive information with professionalism.
3. Two (2) years of professional experience with personal computers and software, such as Microsoft Office, WebEx, etc.
4. One (1) year of experience conducting special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization.
5. One (1) year of experience effectively communicating with both internal and external officials, providers and/or the public in oral and written form, such as newsletters and social media posts.
6. One (1) year of experience working in an environment that encourages knowledge of respect for, and development of skills to engage with those of other cultures or backgrounds.

Conditions of Employment

1. Requires travel in performance of duties.
2. Requires ability to pass the IDHS background check.
3. Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
4. Requires ability to meet all agency vaccine/health-related policies and guidance.

Work Hours: Mon - Fri, 8:30am - 5:00pm
Work Location: 600 E Ash St Springfield, IL 62703-2925

Division of Mental Health

Policy, Planning, and Innovation
Agency Contact:   View email address on illinois.jobs2web.com

Job Family: Clerical and Administrative Support

 

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• 10 Weeks Paid Maternity/Paternity Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link:

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• View email address on illinois.jobs2web.com
• View email address on illinois.jobs2web.com

 

Company Benefits:
● Company offers great benefits
● Company offers career progression opportunities
● Advantageous package