ADMINISTRATIVE ASSISTANT II - Hiring Urgently

We are hiring an ambitious ADMINISTRATIVE ASSISTANT II to join our stellar team at State of Illinois in Chicago, IL.
Growing your career as a Full Time ADMINISTRATIVE ASSISTANT II is an amazing opportunity to develop relevant skills.
If you are strong in problem-solving, project management and have the right initiative for the job, then apply for the position of ADMINISTRATIVE ASSISTANT II at State of Illinois today!

Agency : Department on Aging  
Closing Date/Time: 10/07/2022  
Salary:   $60,000 - $80,400 Annually  
Job Type: Salaried Full Time  
County:    Cook  
Number of Vacancies: 1  
Plan/BU: Confidential Exclusion 028  

 

**************** A RESUME IS REQUIRED FOR THIS JOB POSTING ****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Position Overview

The Illinois Department on Aging is seeking a motivated self-starter, who will function as staff assistant to the Executive Staff. Acts as liaison to the Executive Staff with Division/Bureaus/Sections of the Department and with other administrative/management entities and employees in the agency, to include collaboration regarding
special projects, research, reports, and arranging internal and external events. Serves as the office manager of the Chicago office, which has 20 employees. The position is located in a beautiful office space in the West Loop. IDoA has over 150 employees and a $1.6 billion budget.

Job Responsibilities

1. Reports to the Chief of Staff and functions as staff assistant to the Executive Staff for the Department on Aging and manages Chicago office.
2. Independently monitors and answers communications received and sent by the Executive Staff while maintaining confidentiality due to the sensitive and controversial issues.
3. Coordinates daily work schedule of the Executive Staff and advises of significant problems to address and make recommendations to resolve as appropriate.
4. Confers with and acts as liaison with other government office representatives, businesses, and the public in meeting activities and other agency functions using methods and procedures specifically associated with the Executive Office.
5. Conducts special projects and studies for the Executive Staff by gathering data, coordinating, monitoring, and completing assigned projects, including undertaking of new endeavors, working through solutions, analyzing and interpreting data and special reports.
6. Advises staff regarding compliance with established procedures of the agency, i.e., personnel rules, travel, policy and procedures, and other agency rules and procedures.
7. Participates and assists with staff in the analysis of existing policies, operating guidelines, and correspondence in order to make recommendations leading to improved workflow and greater general administrative efficiency.
8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
2. Requires two years of professional experience in a public or private organization.

Preferred Qualifications

1. Prefers 2 years of experience detailing ability and experience using Microsoft Office Products.
2. Prefers 2 years of experience demonstrating succinct written and verbal communication skills.

Conditions of Employment

• Requires the ability to pass a criminal background check.

Work Hours: 8:30am - 5:00pm Monday-Friday  
Work Location:  555 W. Monroe St. 15th Floor, Chicago, IL 60661  
Agency Contact:    View email address on illinois.jobs2web.com  
Job Family:   Clerical and Administrative Support; Administration/Management; Social Services  

 

Respect yesterday, support today, and plan for tomorrow’s Illinois seniors. Employment at the Illinois
Department on Aging promotes quality and culturally appropriate programs and partnerships that
encourage independence, dignity, and quality of life.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• View email address on illinois.jobs2web.com
• View email address on illinois.jobs2web.com

Company Benefits:
● Company offers great benefits
● Company offers career progression opportunities
● Advantageous package