ADMINISTRATIVE ASSISTANT III

Requisition No: 831408 

Agency: Florida Commission on Human Relations

Working Title: ADMINISTRATIVE ASSISTANT III - SES - 72002762 1

 Pay Plan: SES

Position Number: 72002762 

Salary: $39,000.00 

Posting Closing Date: 06/21/2024 

Total Compensation Estimator 

Florida Commission on Human Relations

Legal Unit

Select Exempt Service

In order to be considered for a position, applicant responses to the qualifying questions, software systems, actual work experience, years of employment and hours worked per week must be clearly defined within your work history listed on the application, or the applicant may not be considered for the position.

Administrative Assistant III - SES

Position Number 72002762

Hiring Rate: $39,000.00 

Location: Tallahassee

About the Commission: 

The Florida Commission on Human Relations is the state agency charged with enforcing the state’s civil rights laws and serves as a resource on human relations for the people of Florida. It is against Florida law to discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status or familial status. The Commission investigates complaints of discrimination in the areas of areas of employment, housing, public accommodations, and state employee whistle-blower retaliation.

The Commission is responsible for promoting fair treatment, equal opportunity, and mutual respect among members of all economic, social, racial, religious, and ethnic groups and works to eliminate discrimination against groups and their members.

What will I be doing?

This position performs highly responsible administrative work for the Chief Legal Counsel. The incumbent in this position may have direct access to agency managerial employees and information of a confidential nature which has been determined to relate to either employer/employee relations, and other personnel issues, preparation/or impact as defined in Section 447.203(4) & (5), F.S.

Prepares notices of hearings, notices of appearance, notices of taking depositions, subpoenas for production of documents and appearance of witnesses, routine legal actions and pleadings, and memoranda and correspondence associated therewith in final form based upon information obtained from the Chief Legal Counsel or assigned attorney.

Maintains current records of all matters handled by the Chief Legal Counsel. Records description of matter, persons involved, date received, description and date of developments affecting disposition thereof, date closed, and nature and extent of legal services rendered in connection therewith.

Assists attorneys in preparation of union mediation documents, correspondence related to union grievances, employee relations documents, and collective bargaining agreements.

Assists in reviewing/formulating policies relating to employees of the Agency.

Reviews cases that have been placed in “NORTA Review,” determines whether a NORTA is appropriate, and drafts the NORTA.

Drafts Determinations under the supervision of a Senior Attorney.

Tracks and maintains the case status in ActionStep by updating and maintaining documentation related to Determinations.

Reviews and assigns incoming requests from complainants and respondents to attorneys.

Conducts research on whether new or amended rules are proper. Assists with editing rules drafted by attorneys.

Assists Senior Attorney with preparing for presentations or trainings.

Sends the initial e-mails to the parties when a whistleblower reinstatement review is being conducted by an attorney.

The successful candidate must demonstrate the following knowledge, skills, and abilities:

• Knowledge of legal terminology, court procedures, and requirements.
• Ability to use deductive reasoning.
• Ability to make independent decisions.
• Ability to maintain strict confidentiality.
• Ability to make detailed verbal presentations.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationship with others.

Can I be successful?
The ideal candidate for this position will:

• Be a strong communicator; utilizing active listening skills to ensure understanding, as well as excellent oral and written communication skills to effectively articulate and convey complex information so that it is readily understandable.
• Portray a positive, respectful, objective, and professional image to diverse individuals at all levels and handle sensitive and confidential situations and information with integrity, impartiality, discretion, and tact.
• Be solutions-oriented person with the ability to use critical thinking, judgment, and discretion to synthesize information from a variety of sources, understand and identify root causes of a situation, apply a comprehensive knowledge of employment laws and procedures, and make sound decisions and effective recommendations.
• Possess a strong work ethic and drive to move things forward under their own initiative. Approach work with a sense of commitment, urgency, and personal accountability.
• Be able to effectively organize and manage a busy workload while remaining flexible and able to effectively incorporate changing priorities or conditions.

General Information:
The elements of the selection process may include a skill assessment and/or oral interview.

 
All positions with the Florida Commission on Human Relations are positions of special trust. Therefore, the selected candidate must successfully pass a level two background screening (which includes fingerprinting) as a condition of employment. Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: .

If you are a retiree of the Florida Retirement System, (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.

 

The State is a major employer in Florida offering many challenging and rewarding careers. Included among the many advantages of working for the State are the diverse and interesting job opportunities as well as competitive salaries, benefits, and career mobility.

•   State of Florida Retirement package – 3% employee contribution
• 10 paid holidays & personal holidays annually
• State Employees accrual of Annual Leave and Sick Leave
• Telework program
• Flexible work schedule
• Student Loan Forgiveness Program
• State Employee Tuition Waiver Program - Six credit hours per semester with the state college/university system
• FRS Pension Plan and FRS Investment Plan
• Deferred Compensation Plan for State Employees
• Adoptions Benefits for State Employees
• Deferred Retirement Option Program ()
• Health Insurance for Individual or Family Coverage–State pays 80% of premium
• Basic life insurance policy (100% employer paid)
• Life Insurance–State pays 80% of premium

• State Group Insurance–a variety of health insurance options, flexible spending and health savings accounts, life insurance, dental, vision and other supplemental insurance products.
• Tax Deferred Medical and Child Care Reimbursement Accounts available
• Tax Deferred Savings Program available through payroll deduction
• Employee Assistance Program

One of the benefits of working for the State of Florida is the opportunity to serve your local community through volunteering.

Learn about the the State encourages employees to participate in – from mentoring school children to volunteering in the community.

Learn about the ' ' project and carpooling.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center ). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.