Administrative Assistant, Office of Graduate Medical Education

Administrative Assistant, Office of Graduate Medical Education Available Title(s):
105F-YN_CS_NPS - Administrative Assistant 2 Business Title:
Administrative Assistant, Office of Graduate Medical Education Employee Type:
Classified Time Type:
Full time Position Term:
12 Month Position Details: Summary of Duties: The Administrative Assistant for the Office of Graduate Medical Education (GME) will oversee and provide a wide range of diverse high-level administrative support to the Office of GME. This role will also support the WSU sponsored GME residency programs, hosted at partnering clinical facilities. The role serves as the liaison for both internal and external constituents pertaining to a variety of complex, sensitive and confidential unit issues. Duties may include but are not limited to, the day-to-day management of office support activities; budget preparation, maintenance and oversight; assistance with preparation of grants/contracts and goods/services procurement; coordinate travel arrangements; and coordination of special events or projects. The Administrative Assistant may represent the Office of GME on matters which require a high degree of tact, diplomacy, and confidentiality. Incumbent may be based at any location where programs are based such as Spokane, Pullman, Tri-Cities, Everett or Vancouver with preference for Spokane. Incumbent may be able to work in a hybrid/remote capacity based on mutual agreement with supervisor. Essential Job Functions: 40% Administrative Support 40% Operational Oversight 15% Special Projects 5% Other Required Qualifications: One year of experience as an Administrative Assistant 1 OR a Bachelor's degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis. Additional Requirements:

• Computer software skills, including the ability to use MS Office software, such as databases, spreadsheets, word processing, SharePoint and presentation software.
• Demonstrated working knowledge of policies and procedures in a complex organization.
• Works professionally and collaboratively across the Unit, Office, and College contributing to a positive working culture.
• Demonstrated professional written and verbal communication skills.
• Demonstrated organizational and project management skills.

Preferred Qualifications:

• Demonstrated experience in handling confidential and sensitive information.
• Experience providing administrative support to an individual or group of individuals at the executive, senior leadership, director, or manager level.
• Experience in Graduate Medical Education, the healthcare industry, higher education or governmental industry.

Additional Information:



Area/College: Elson S. Floyd College of Medicine

Department Name: Office of Graduate Medical Education

City : Spokane, Pullman, Tri-Cities, Everett or Vancouver

Department Link:

Monthly Salary: Range #37 $3,145 to $4,174 A-M | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Step M is a longevity step.


WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.


For a more detailed summary of benefits offered by WSU for classified staff visit: .


Find total compensation here:



Overtime Eligibility: Eligible

FTE: 100%
This is a Permanent position.



Screening and Posting Close Date: The screening of applicants begins April 22, 2024. Applicants must submit their completed application by May 1, 2024 at 11:59 p.m.



Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.



Application Instructions:


Applicants must upload the following documents to their online application.

• Resume (required)
• Cover Letter (required)

External candidates , please upload all documents in the 'Resume/CV' section of your application. Internal candidates , please upload all documents in the 'Resume/Cover Letter' section of your application.






Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.


Applicants will be requested to provide contact information for professional references within the online application.


WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.


WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.


WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: (v), Washington State TDD Relay Service: Voice Callers: ; TDD Callers: , (f), or .



To apply, visit



Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.














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About Washington State University

Washington State University is a public research university committed to its land-grant heritage and tradition of service to society. Washington State College was established in 1890 as a land-grant institution. It has become a distinguished public research university, but its mission remains rooted in accessibility and public service.For more than 130 years, we have strived to unlock possibilities by empowering students, faculty, and others to create a world where all people can thrive.In that spirit, our community welcomes scholars from around the globe and prioritizes equitable opportunities for all.

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