Administrative Assistant - Start Immediately

We are looking for a driven Administrative Assistant to join our all-star team at Solomon Page in New York, NY.
Growing your career as a Full Time Administrative Assistant is an awesome opportunity to develop excellent skills.
If you are strong in teamwork, persuasion and have the right drive for the job, then apply for the position of Administrative Assistant at Solomon Page today!

Our client, a multinational private equity and venture capital firm, is looking for a temp to perm Administrative Assistant to join their team. This position operates on a hybrid schedule out of their New York City office. Employees are offered medical, dental, vision, 401(k), and commuter benefits.

• Pay: $38 per hour as temp, perm salary is 80-90k
• Hours: 8:30am – 5:30pm with flexibility for OT

Responsibilities:

• Provide administrative support to executives including but not limited to making travel arrangements, maintaining calendars, expenses, answering phones, presentations, and ad hoc project management
• Organize and file / document all checks received, making sure all funds are accounted for and checks are processed on time
• Ensure all invoices are paid on time
• Download all invoices available online, and follow-up with all vendors for any invoices not received by their usual invoice date
• Quarterly / annual cost review of our current vendors to ensure that we are receiving the best prices and if not, finding better options
• Manage corporate cellphone accounts, including assisting team members with questions and upgrading cellphones
• Manage day-to-day office operations and facilities management, liaise with building management and various outside vendors on all matters pertaining to physical office space (furniture, maintenance, security, HVAC, etc.)
• Assist with ad hoc projects and team event planning
• Greet guests promptly, offering beverage service, and showing them directly to the correct meeting room
• Conference room maintenance and preparation before every meeting
• Weekly inventory, ordering and stocking of kitchen, office and bathroom supplies
• Handle the in and outgoing mail, as well as receiving packages and transmitting them promptly to the correct individual
• Develop and maintain an awareness of, and act in accordance with Core Values and Group Standards both generally and as specifically set out in the Group Controls, Guide to Business Conduct and the Compliance and Departmental procedures manuals and the legal and regulatory environment in which company operates

Qualifications:

• Proactive
• Team Player mentality
• Sense of Urgency
• Verbal and written communication skills
• Professional personal presentation
• Works well with all personalities
• Sound judgement
• Organizing and planning
• Attention to detail and proper follow up
• Reliability

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn.

Opportunity Awaits.

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Benefits of working as a Administrative Assistant in New York, NY:

● Company offers great benefits
● Advancement opportunities
● Advantageous package