Administrative Assistant - Urgent

We are looking to hire a creative Administrative Assistant to join our all-star team at Almstead Tree and Shrub Care in New Rochelle, NY.
Growing your career as a Full Time Administrative Assistant is a great opportunity to develop competitive skills.
If you are strong in leadership, problem-solving and have the right drive for the job, then apply for the position of Administrative Assistant at Almstead Tree and Shrub Care today!

Almstead Tree and Shrub Care Co . is a second-generation, family-owned firm established in 1964 that services commercial and residential clients throughout the NY, NJ, and CT tri-state area. This position is the right hand to our CEO and top Sales Arborist, he is seeking an Admin who thrives in a fast paced environment, is a team player and ensures a positive experience for both clients and employees.

We are looking for a professional well-versed in the service based industry with great communication and writing skills who is highly organized able to multi-task and negotiate time managing client proposals, and the daily support for our CEO.

Job Description

The successful candidate will be a word expert! They must be skilled in English composition and grammar and be comfortable speaking with a wide-ranging array of clients on a daily basis. The ideal candidate will demonstrate professionalism, attention to detail, courtesy, and will enjoy communicating with others at all levels of the organization.

Responsibilities

• Create detailed in-depth client specific proposals with images in conjunction with the sales arborists.
• Handle information requests and e-mail correspondence, arrange conference calls, and schedule meetings.
• Customer service/inside sales: phone work including outbound client calls, customer service support and scheduling appointments.
• Maintaining sales calendar, creating work orders, daily debriefing.
• Administration of customer database and files, payment processing as required.
• Ensure adequate turnaround of proposals and processes with excellent speed of service with a superior client experience.
• Coordinate work to be scheduled for clients including notification and appointment scheduling.
• Ensure company policies and standards are adhered to for excellent customer service.
• Coordinate daily meeting with CEO to provide office update, relay customer concerns, close out daily billing, and management of call log with timely action plan review.

Requirements

• Minimum two years' experience as an Administrative Assistant.
• Four-year degree in Business, Business Management, English, Communications, Literature, Journalism, or related field.
• Prior experience creating proposals, reports and/or presentations highly preferred.
• Experience dealing with broad array of clientele and providing exceptional customer service.
• Service Industry experience a plus.

Skills/ Abilities

• Highly Proficient in Microsoft Word, Excel and Outlook.
• Must possess strong written and verbal communication skills including proposal writing skills.
• The ability to multi-task with outstanding follow up and follow through.
• Sharp attention to detail.
• Effective time management and organizational skills required.
• High level of professionalism and phone etiquette.

Benefits

We offer a competitive compensation package, $42,000 - $65,000 based upon experience. Medical and dental plans with employer contribution, 401K retirement savings plan, paid time off, and more!

Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.

Benefits of working as a Administrative Assistant in New Rochelle, NY:

● Excellent benefits
● Company offers career progression opportunities
● Advantageous package