Behind every great deal at ALDI are people working to bring it all together. Our team of administrative professionals tackle the ins and outs of running a well-oiled business as they collaborate and support the operations of our National Services & divisional offices. And that helps our network of stores and warehouses run smoothly. Ready to join a team dedicated to making the ALDI Difference?
Position Type: Full-Time
Work Location: Aurora, IL
This role is eligible to participate in ALDI’s Hybrid Work Program, which allows remote work up to 3 days per week (i.e., work remotely up to 3 days per week; work in-office at least 2 days per week).
Duties and Responsibilities:
Must be able to perform duties with or without reasonable accommodation.
• Communicates on behalf of management, including preparing written and verbal communication as requested.
• Creates reports as required to provide information for management to make decisions.
• Assists in ordering office supplies and IT equipment.
• Handles administrative requests and fulfills analysis queries from leadership.
• Works proactively to identify, investigate, and report irregularities within their designated area of responsibility.
• Serves as a backup assistant, as designated by the leader, to ensure proper coverage of necessary responsibilities.
• Maintains an efficient and well-organized filling system for the department and ensures items are archived and disposed per company guidelines.
• Organizes and schedules appointments for department leadership.
• Coordinates department meetings and takes detailed minutes, writing and distributing emails, memos, and other information within the department.
• Works cooperatively with external suppliers and service companies to maintain a successful partnership.
• Job responsibilities include possible access to HIPAA protected health information; as such, employee must comply with HIPAA Privacy and Security requirements and policies.
• Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures.
• Maintains confidentiality and privacy of employee and company sensitive data
• Other duties as assigned.
Job Qualifications:
ALDI Acts Competencies:
Perform within ALDI Acts competencies as outlined below.
• Collaborates and Cooperates with Team: Commits to and supports a collaborative and high-performing working environment with peers and managers.
• Drives for Success: Seizes opportunities and proactively takes concrete actions to complete tasks. Goes the “extra mile” and persistently overcomes obstacles to improve outputs.
• Focuses on the Customer: Seeks to understand underlying customer needs to create value. Supports the department to maintain focus on customers.
• Makes Informed Decisions: Analyzes all information and available resources to make information-based decisions; establishes best practices and articulates rationale and impact of decisions.
• Organizes and Executes with Accuracy: Leverages a systematic, efficient and organized approach while ensuring quality and accuracy of results.
• Thinks Critically and Resolves Problems: Responds to emerging problems in an accurate and timely manner. Where possible, leverages available resources to address situations before they occur.
Job-specific Competencies:
Knowledge/Skills/Abilities
• Gives attention to detail and follows instruction.
• Excellent verbal and written communication skills.
• Ability to prioritize and work under strict deadlines.
• Ability to work both independently and within a team environment.
• Ability to stay organized and multi-task efficiently.
• Proficient in Microsoft Office Suite.
• Ability to interpret and apply company policies and procedures.
• Proficient in typing and data entry.
• Analyzes and interprets data.
• Establishes goals and works toward achievement.
• Provides prompt and courteous customer service.
• Displays expense and cost control in decision-making.
• Develops and maintains positive relationships with all business partners.
Education and Experience:
• High School Diploma / GED required.
• A minimum of 2 years of relevant experience required.
• Or, a combination of education and experience providing equivalent knowledge.
Physical Requirements:
• Work is performed in an office environment where a computer, telephone and other office equipment are used as needed to perform duties.
• Regularly required to sit, reach, grasp, stand and move from one area to another.
• Constantly and repeatedly use keyboard/mouse.
• Occasionally required to push, pull, bend, lift and move up to 25 lbs.
Travel:
• Local travel required.
• Up to 10%.
ALDI offers competitive wages and benefits, including:
In addition, eligible employees are offered:
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