Administrative Associate II

Administrative Associate II - College of Sciences, Integrative Biology Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 11921
Full/Part Time: Full Time Org Marketing Statement The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UTSA Today or on X (formerly Twitter) , Instagram , Facebook , YouTube or LinkedIn . Posting End Date : Applications will be accepted through 11:59 PM CDT on 05/27/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received. Salary Range : Up to $42,000 annualized, commensurate with education, experience and qualifications. Hours : up to 40 hours per week, non-exempt. Required Application Materials :

• Resume is required.
• Cover Letter is preferred.

Essential Functions Job Summary Assist in the supervision and administration of a department and handle various administrative decisions. Core Responsibilities

1. Responsible for the supervision of clerical staff and administrative planning of internal activities, programs, and special projects. Makes administrative decisions requiring a thorough knowledge of regulations, policies, and procedures.
2. Provides faculty and general office support including work orders, space reservations, book orders, supplies inventory, mail, copies, collection and dissemination of office hours and syllabi, and general guidance to faculty, staff, students, and visitors.
3. Assists with undergraduate academic program logistics, documentation, and registration.
4. Coordinates expense reports and reimbursements.
5. Handles department customer service: front desk walk-in traffic, department email, phone inquiries, and requests for assistance.
6. Supervises, manages, and trains work-study employees.
7. Serves as backup to the Senior Administrative Associate on class schedule and catalog revisions.
8. Assists with administrative planning of internal activities, programs, and special projects.
9. Uses initiative and independent judgment to relieve one or more administrators of administrative matters and decisions. Assist administrators in establishing and attaining departmental goals and objectives.
10. Acts as a liaison with other departments and agencies regarding inventory control, building services, equipment maintenance and repair, purchasing, safety, and other administrative matters.
11. Disseminates important policy and procedure information to faculty and staff.
12. Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
13. Performs work tasks in a safe manner and under work instructions.
14. Proactively makes recommendations to improve safety.
15. Performs other duties as assigned.

Required Qualifications

• High school graduate or GED.
• Six (6) years of increasingly responsible administrative, clerical, or office experience.
• A Bachelor's degree may be substituted for four (4) years of experience.
• Knowledge of current methods and systems of bookkeeping, filing, and purchasing.
• Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.
• Special equipment may be used in specific departments or sections.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions Working Environment:

• Office environment.
• Ability to travel to and from meetings, training sessions, or other business-related events.
• Occasional after-hours and weekend work or overtime may be required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.

This position will be primarily located on campus . Travel and parking expenses are the employee's responsibility. Equal Employment Opportunity As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities. To view the full job posting and apply for this position, go to