Administrative Associate Sr - with Growth Opportunities

We are hiring a brilliant Administrative Associate Sr to join our exceptional team at University of Kansas in Lawrence, KS.
Growing your career as a Full Time Administrative Associate Sr is a great opportunity to develop useful skills.
If you are strong in cooperation, planning and have the right mindset for the job, then apply for the position of Administrative Associate Sr at University of Kansas today!

23881BR

Job Title:

Administrative Associate Sr

Department:

Achievement & Assessment Inst

Primary Campus:

University of Kansas Lawrence Campus

Job Description:

50% - Executive administrative support

• Maintain the five ATLAS associate directors calendars, monitor for and resolve conflicts

• Complete all work-related travel arrangements through the University or third-party organization

• Prepare and submit travel expense and p-card reporting

• Complete sensitive and non-sensitive project requests

• Prepare and analyze documents, presentations, and spreadsheets

• Coordinate special projects on behalf of the five ATLAS associate directors including monitoring tasks, outcomes, and delivering feedback

• Manage professional memberships

45% - Center-level financial responsibilities

• Work with KU/KUCR procurement, AAI pre award, and KUCR contract teams

• Support external RFI, RFP, and contract efforts for proposals/quotes with potential external customers and partners

• Regularly monitor ongoing expenses and report on ATLASs financials to the Director and PIs

• Support procurement (purchasing) efforts such as requests for proposals/quotes and vendor selections.

• Assist ATLAS Principal Investigators with budget development for new proposals

• Manage internal processes: gather and coordinate stakeholders, assure compliance with university processes and policies, and establish funding (payment) requirements

• Work with ATLAS Business Manager to update staffing effort on appropriate projects

5% - Other duties as assigned.

Req ID (Ex: 10567BR) :

23881BR

Disclaimer:

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, View email address on click.appcast.io, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, View phone number on click.appcast.io, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, View phone number on click.appcast.io, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).

Work Schedule:

M-F, 8a-5p

FLSA Status:

Nonexempt

Conditions of Employment:

Contingent on Funding

Contact Information to Applicants:

Michael Muenks, View email address on click.appcast.io

Required Qualifications:

• High school diploma or GED equivalency and four years of relevant office experience OR four years of post-secondary education.

• Proficiency with Microsoft Office Suite, SharePoint, and web conferencing tools as evidenced by application materials.

• Strong written, verbal, and interpersonal communication skills, as evidenced in application materials and interview.

Employee Class:

U-Unclassified Professional Staff

Advertised Salary Range:

$51,000

FTE:

1.0

Preferred Qualifications:

• Bachelors degree plus two years of relevant full-time work experience

• Two years of experience successfully prioritizing multiple, detail-oriented, and sensitive, projects under tight deadlines.

• Ability to successfully complete projects, independently and with minimal supervision, as evidenced in application materials and interview.

• Proven ability to effectively collaborate with internal teams, cross-functional teams, and external partners.

• Flexibility and willingness to adapt and respond to changes in work priorities and processes, as evidenced from prior work experience.

• Excellent attention to detail in written work as evidenced by application materials.

• Prior experience supporting executive staff.

• Prior experience with financial responsibilities, proposal development, or marketing.

• Experience with software commonly used at KU software including OAC, BrassRing, Egencia.

• Previous successful supervisory experience.

Position Overview:

Accessible Teaching, Learning and Assessment Systems (ATLAS) promotes learning and improved outcomes for all students and their educators. Our primary focus is supporting students with disabilities and struggling learners. We create technology-based learning and assessment systems that are accessible and academically rigorous.

We specialize in map-based learning systems, informed by research on skill development, assessment design, and teacher professional development. Every program and project in our diverse portfolio of operational and grant-funded research strategically aligns with our student- and educator-focused mission. Our work is also supported by multiple strategic partnerships with organizations that share our focus and commitment to quality learning experiences for all students.

In addition to grant-funded research projects, ATLAS develops and delivers state assessments. Our largest assessment system is the Dynamic Learning Maps (DLM) Alternate Assessment System. DLM alternate assessments are designed to assess students with the most significant cognitive disabilities in English language arts, mathematics, and science. We also offer custom social studies alternate assessments. Our broader state assessments include the Kansas Assessment Program and the Kansas English Language Proficiency Assessment.

As an organization, ATLAS is committed to creating policies and practices that foster a diverse, equitable, and inclusive work environment in which all employees feel they belong and can succeed.

ATLAS is seeking an Administrative Associate Senior to support the center associate directors, assist with contracts/procurement, and lead some center-wide initiatives. The Administrative Associate Senior will provide executive support for the five center associate directors; work with center contracts/procurement; lead special projects; and collaborate closely with the Business Manager on financial and operational practices. The successful candidate has a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, and to organize and maintain center-wide procedures.

KU offers great benefits to employees with up to 176 hours of paid vacation per year, 72 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities. KU is a great place to work! See benefits.ku.edu for more details.

Reg/Temp:

Regular

Application Review Begins:

28-Nov-2022

Anticipated Start Date:

09-Jan-2023

Additional Candidate Instruction:

A complete application consists of:

• An online application

• Your rsum

• A letter detailing your professional experiences that align with the required and preferred qualifications

• Names and Contact information for three professional references

Incomplete applications will not be considered.

Review of applications will begin on 11/28/2022. Please apply by the application review date.

Job Family:

Administrative Support-KUL

Work Location Assignment:

Hybrid

Position Requirements:

• This position allows for an on-site, telework, or hybrid work location for well-qualified candidates. A telework position may be required to travel to Lawrence up to four times per year.

• This position will require attendance at regularly scheduled meetings, onsite or through telecommunication platforms.

Benefits of working as a Administrative Associate Sr in Lawrence, KS:

● Learning opportunities
● Company offers career progression opportunities
● Advantageous package