Administrative Coordinator

Job Title: Administrative Coordinator

Employer: East Tennessee Clean Fuels Coalition

Location: Knoxville, Tennessee

Market Range 06

Position Summary:

East Tennessee Clean Fuels Coalition (ETCF), housed in the Institute for a Secure & Sustainable Environment (ISSE) within the Tickle College of Engineering, is seeking an experienced and dedicated Administrative Coordinator. This role is integral to the efficient operation of our projects and non-profit activities. The Administrative Coordinator will assist with a portfolio of 2-5 projects, funded by both membership dues and contributions from Federal and non-federal entities. Reporting directly to the ETCF CEO, the Coordinator will work closely with various internal and external stakeholders to ensure smooth project execution and organizational efficiency.

Key Responsibilities:

* Administrative Coordination

* Assist with deliverables, coordination, and planning for assigned projects or non-profit

administrative tasks.

* Identify and address process delays, providing innovative solutions.

* Collaborate with internal and external team members.

* Attend project or administrative meetings as necessary.

* Track goals and milestones, ensuring timely completion of deliverables.

* Investigate and mitigate potential negative impacts on projects.

* Nonprofit Financial Coordination

* Track and report on ETCF's finances, including managing fiscal records.

* Ensure accurate storage of all income and expense receipts in QuickBooks.

* Collaborate with ETCF's contracted accountants to maintain financial accuracy.Monitor bank

transactions, invoices, and bills, ensuring proper allocation in QuickBooks.

* Prepare financial reports and documents for ETCF Board Meetings.

* Office Staff Coordination

* Participate in weekly staff meetings.

* Ensure all financial items are complete and properly recorded.

* Implement guidance from senior staff into project operations.

* Delegate tasks to Project Assistants, providing necessary guidance for successful completion.

Required Qualifications: Proficiency in administrative management, QuickBooks, and supporting software

(Microsoft Office Suite and Google Suite). Strong communication, fiscal tracking, problem-solving, and customer service skills.

Experience with Excel for budget tracking and monitoring. Ability to manage large amounts of administrative data and track complex deliverables and documentation. Business writing experience is a plus.