Administrative Coordinator

The Carnegie Mellon University Libraries is the destination for scholarly information, creative inquiry, and intellectual collaboration across disciplines, propelling the significance, reach and impact of the university. The Entertainment Technology Center (ETC) is the premiere professional graduate program for interactive entertainment as it's applied across various fields, offering a unique, two-year Master of Entertainment Technology (MET) degree that was founded as a joint venture between Carnegie Mellon University's School of Computer Science and the College of Fine Arts.

Carnegie Mellon University's ETC is searching for an Administrative Coordinator to join their team. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing support with day to day office operations, student assistance, financial support, and other administrative tasks.

Core responsibilities include:

Day to Day Office Operations

• Delivering and Sorting ETC Mail
• Assist students, faculty, staff with shipping as needed
• Work with supplier to coordinate coffee/tea/supplies
• Maintain supplies being stocked in the kitchen for department use
• Primary Contact for department needs/purchases (students, faculty, staff)
• Primary Point of Contact for New Building Owners for daily issues (security, maintenance, cleaning, etc.)
• Keys - Ordering, Pick-up and Distribution of keys as needed
• Room Scheduling - Primary contact for students, faculty and staff to schedule rooms - distribute and collect keys for these rooms
• Primary Contact for PTC Food Truck Information Distribution

ETC Student Assistance

• Order food and supplies as requested by student council
• Assist with student council activities (set-up, clean-up, etc.)
• Assist with Project Posters and Info Sheet Process
• Update Project Info Sheets as Necessary
• Distribute Project Posters
• Coordinate Project Photo Distribution

Financials

• Process Student Expense Reports
• Justify procurement cards for faculty and staff

Events

• Assist with ETC Graduation Prep, Playtest Day, and other events as needed
• Primary Contact for ETC Lunches (ordering, set-up, clean-up, etc.)
• Assist with weekly playtests at Hunt Library

ETC Move

• Assist with room consolidation and moving needs
• Processing Admission Documents
• As needed (primarily December-February)

Flexibility, excellence, and passion are vital qualities within UEIS. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Excellent interpersonal skills
• Strong organizational and planning skills
• Ability to reason and problem solve

Qualifications:

• High School Diploma or GED required
• 3-5 years experience

Requirements:

• Successful background check

Additional Information:

• This is a full - time (37.5 hours), non-exempt position

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays . Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access , and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff - Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit to learn more about becoming part of an institution inspiring innovations that change the world.

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .