Administrative Coordinator I

Company : University Of South Carolina

Job Type : Full Time

Richland, Sc

Number of Applicants

:

000+

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Job Description - Administrative Coordinator I

Administrative Coordinator I Location Richland, SC : Posting Number STA00093PO24 Job Family Business Operations Job Function Business Operations USC Market Title Business Coordinator Link to USC Market Title Job Level P0 - Professional Business Title (Internal Title) Administrative Coordinator I Campus School of Medicine Columbia Work County Richland College/Division School of Medicine Columbia Department SOMC Clinical Support Services State Pay Band 5 Approved Starting Salary $ 21.70 per hour Advertised Salary Range $ 21.70 per hour Location of Vacancy Part/Full Time Part Time Hours per Week 30 Work Schedule Must be willing to work a flexible schedule to meet the needs of the department. Basis 12 months Job Search Category Administrative About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Inclusive Excellence Statement At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees. Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu. Position Description Advertised Job Summary Coordinates overall administrative and business management tasks, as well as support activities for the Center; serves as IT and facilities contact and HR liaison; collects and distributes mail; provides data entry support , assists with supply procurement, organizes events, meetings and taking minutes, oversees Outlook calendars, makes travel arrangements, serves as time and labor facilitator and manage program stipends, purchasing card and reimbursements. Minimum Qualifications Bachelor's degree which may be substituted by equivalent combination of certification, training and/or experience working in an office setting. Preferred Qualifications Administrative support and office setting work experience, data entry, Microsoft Office applications, general HR practices as well as time and labor system facilitation. Prior experience working in an office setting helpful. Knowledge/Skills/Abilities Familiar with computer applications, data entry, document-tracking, calendar management, meeting and event planning, good communication and organizational skills, ability to multi-task. Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations. Job Duties Job Duty Coordinates administrative, business management, and/or support activities for the Center. Manages the calendars and scheduling. Coordinates Director's Outlook calendar and scheduling. Assists program and grant manager's scheduling for Center programs, meeting, and project consultations. Assists with program logistics, to include in-person or virtual meeting set-up (food, IT setup, etc.), develops agendas, and communicates with and coordinates potential presenters. Takes meeting minutes, files, organizes information in Center tracking documents and Microsoft Teams channel. Assists with various timelines (tracking and reminders). Essential Function Yes Percentage of Time 30 Job Duty Performs activities related to fiscal management, procurement, supply services, and auxiliary services for the Center. Manages the department's purchasing card, ordering (supplies, catering, etc.), travel arrangements, program stipends, and reimbursements. Supports Center team in event logistics, to include event venue registration and rental paperwork, event catering logistics, and event task tracking. Responsible for collecting Center mail and distributing to team. Essential Function Yes Percentage of Time 30 Job Duty Serves as the HR Liaison. Organizes HR documentation and schedules new hire interviews/onboarding. Collaborates closely with SOMC HR Office to coordinate all personnel activities for the Center. Serves as the PeopleSoft Time and Labor System facilitator. Serves as the Center's IT and facilities liaison. Essential Function Yes Percentage of Time 20 Job Duty Aids the Operations Manager in Center logistics, operations, and other administrative tasks. Supports the SC Rural Loan Program administration, to include emailing participants reminders to complete forms, updating program tracker information, and communicating with loan company, as needed. Provides support to Fiscal Operations Analyst in data entry to financial database to ensure accurate reporting. Essential Function Yes Percentage of Time 15 Job Duty Performs other duties as assigned. Essential Function Yes Percentage of Time 5 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date Job Open Date 02/02/2024 Job Close Date 03/18/2024 Open Until Filled No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by March 18, 2024. The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance
Retirement Programs
Paid Tuition
Dependent Scholarships
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Paid Parental Leave
Professional Development Opportunities
Click here to learn more about why you should work at USC. Quicklink for Posting EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.