Administrative Officer - Start Immediately

We are looking to hire a remarkable Administrative Officer to join our vibrant team at Veterans Affairs, Veterans Health Administration in Kansas City, MO.
Growing your career as a Full Time Administrative Officer is an amazing opportunity to develop excellent skills.
If you are strong in presentation, communication and have the right experience for the job, then apply for the position of Administrative Officer at Veterans Affairs, Veterans Health Administration today!

Summary The Kansas City VA Medical Center is seeking a highly qualified Administrative Officer to work in the Emergency Department. Responsibilities Duties include but are not limited to: Budgeting/Fiscal Management (25%) Provides for the budgeting and fiscal management of Emergency Department and Tele EC. This includes budget formulation, justification, execution, and financial reporting. Develops life cyclecost analyses of projects and performs economic evaluations of current or projected programs. Prepares cost/benefit analysis that enable executive management to make informed decisions regarding the Service's activities. Provides advice to the Chief, Emergency Department, on budgetary and finance issues. Participates with Chief in reviewing Service needs, plans, and goals to develop budget data and justification for review and approval. After budget has been approved, directs execution. Monitors balances and status of projects and recommends and justifies redistribution of funds as needed. Responsible for Emergency Department and Tele EC Fund Control Points and DSS labor mapping information. Reviews fiscal management provided financial reports and resolves Service Line discrepancies with the appropriate accounting offices. Assures that all expenditures are properly authorized and documented Equipment Procurement/Contracting (25%) Manages procurement and contracting for the Emergency Department and Tele EC. This may include preparing procurement requests, acting as a contracting office representative (COR) for procurements, and/or maintaining procurement and contracting records. Initiates and prepares contract documents to secure adequate resources to facilitate operations which include, but are not limited to determining costs, performing cost analysis, soliciting bids, writing sole source justifications, and communicating both orally and in writing with contractors, Facilities Management Service regarding construction processes and changes, and EMS regarding Service Line agreements. Prepares and reviews purchase orders for supplies and nonexpendable property such as equipment, to include specialized equipment necessary for the effective functioning of the Service. Collaborates with IT to ensure all computer hardware and software is current and able to support the Service Line. Exercises authorizations for obligation and expenditures of funds. Maintains inventory records for surgical and processing equipment. Personnel Administration and Management (25%) Directs the personnel management program for Emergency Department and the Tele EC. Responsible for the supervision of the Program Support Assistant. Acts as the liaison with the Human Resources Office concerning personnel-related matters. Provides advice and assistance to the Chief, Supervisors, and staff concerning Federal and Agency personnel processes and procedures. Assists in projecting staffing needs using staffing methodology for each section, writing position descriptions, developing job analyses, preparing performance plans, and tracking annual performance appraisals. Monitors fee basis providers to assure compliance with Fee Basis Physician regulations. Reviews, analyzes, and interprets incoming requests and recommends appropriate action or suggests appropriate alternatives based on knowledge of internal operations, Agency personnel policies, budgetary constraints, and work priorities. Arranges interview panels and contacts prospective candidates for interviews. Brings to the attention of the Chief, Emergency Department, problems that require Agency Human Resources Office intervention or correction. Provides orientation packets including orientation manual for new staff, working closely with the Education Department. Keeps the Chief informed of the status of ongoing personnel actions. Provides advice on solving complex personnel-related problems. Provides timekeeping support. Performs PIV sponsorship duties for Emergency Department and Tele EC. Administrative Management (25%) Provides for the overall administrative management for Emergency Department and Tele EC. This may include interpreting National and facility policies, developing and implementing local policies, defining administrative requirements, and/or providing advice to management on related issues. Performs administrative management requirements for all sections of the Service. Applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative documents. Knowledgeable of the VISTA CPRS, EDIS, EPASS, WEBVRAM and EMMT and assumes ADPAC duties. Retrieves and provides data relevant to Emergency Department and the Tele EC from available resources: VSSC, Data Warehouse, National Emergency Medicine Office, etc. Maintains all documents and records in the Department and Tele EC Quality Management System using ISO 9001 standards. Monitors all requests for space, equipment repairs, keys, work orders, phones, computer access, etc. Gathers and compiles statistics for necessary reports. Requirements Conditions of Employment Duties continued: Participates in planning and development of recommendations for changing program policies and procedures that will improve delivery of services. Attends the Director's Morning Report in the absence of the Service Chief and follows-up on issues as assigned by members of the Executive Leadership. Ensures all action items and assigned reports are complete, timely, accurate and coordinated through the proper chain of command for approval and release by the Medical Center Director. Work Schedule: Full-Time, Monday - Friday, with rotating shifts, may include nights and weekends (May be discussed during the interview). Virtual: This is not a virtual position. Functional Statement #: PD099340 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements: You must be a U.S. Citizen to apply for this job Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/21/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Interpreting, developing and implementing policies, preparing reports, managing or directing all budget matters, human resource issues, public relations, interpretation and implementation of Health Care Management Systems, business operations, and developing long and short-term strategic planning goals. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR, Combination: Possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. You will be rated on the following Competencies for this position: Administration and Management Financial Management Personnel and Human Resources Project Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, but occasional standing, walking, stooping, bending, and carrying items weighing 25 pounds maybe required. Assignments may occasionally involve longer periods of standing, bending, and stooping to observe and facilitate group projects or activities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.

Benefits of working as a Administrative Officer in Kansas City, MO:

● Learning opportunities
● Advancement opportunities
● Competitive salary