Administrative Officer - Start Immediately

We are hiring an ambitious Administrative Officer to join our awesome team at Veterans Affairs, Veterans Health Administration in Portland, OR.
Growing your career as a Full Time Administrative Officer is an incredible opportunity to develop competitive skills.
If you are strong in planning, communication and have the right mindset for the job, then apply for the position of Administrative Officer at Veterans Affairs, Veterans Health Administration today!

Summary This position is organizationally under Facilities Management Service (FMS), and the incumbent works directly for the Chief of Facilities Management Service and serves as Administration Officer for Occupational Safety Service. Responsibilities Direction/Long-Range Planning - 25 percent Develops both long and short-range policies and plans for the division by coordinating the administrative needs of the organization for which accountable. Plans and supports committees and data collection and reporting for Strategic Objectives and Performance Improvements program. On major issues they define the goal to be met, envision alternative policies, recommend courses of action and implements the chosen alternative. The policies and procedures dealt with are for all of the various aspects of the division including budget and fiscal management; supply, service and equipment procurement, personnel and workforce utilization. Personnel Administration and Management Work - 25 percent Researches and/or analyzes program issues and requirements. Based on changing operational and program requirements, identifies relevant issues and provides expert analysis and advice on complex program issues. Collects and assesses relevant information from many varied sources, some of which may be difficult to access, to make strategic recommendations. Researches and/or analyzes unstable or complex program issues. Plans and/or accomplishes special projects and programs. Administers programs concerning position management and man-power utilization. Provides expert technical advice to managers and staff on federal and agency personnel processes and procedures, assists supervisors in projecting staffing needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals. Incumbent provides guidance to Supervisors and Chief's concerning labor relation issues and drafts disciplinary and adverse actions. Develops status reports or response materials for the Chief for higher- level attention, review or signature. Incumbent ensures that the office adheres to reporting requirements at all levels. Provides for the overall administrative management for the organization. This may include interpreting administrative policies; developing and implementing local policies; defining administrative requirements; and/or providing advice to top management on related issues. Budget Guidance and Financial Management - 25 percent Incumbent is responsible for formulation and execution of annual budget including salaries, VAPORHCS utilities (to include all CBOC locations), travel, supplies, equipment and all other general operating expenses. Manages fund control points, procurement and contracts. Develops Statements of Work and contracting packages. Within six months of accepting position, employee is certified as a Contracting Officer's Representative and maintains this certification. Develops monthly and quarterly ceilings while maintaining running control of funds to ensure that accounts are within authorized levels. Participates with management in defending the budget before senior level management. Reviews and negotiates adjustments in support of major program changes or requirements. Prepares and assemble charts, data, reports, narrative and statistical materials that are provided for justification for the budget. Monitors for and reports trend surpluses/deficits. Manages budget for, and monitors Compensated Work Therapy staff to advise division managers of available resources. Incumbent has overall responsibility in ensuring all building services contracts to the two medical centers, ten CBOC's and CRRC are obligated and purchase order numbers assigned. Supervisory Responsibility - 25 percent Provides direct supervision to employees performing a variety of administrative support duties supporting Facilities Management Service and Occupational Safety Service. This responsibility includes development of performance standards, writing position descriptions, evaluating work performance, providing advice, counsel or instruction to employees both on work and administrative matters and initiating disciplinary actions when necessary, Hears and resolves complaints from referring group grievances and more serious unresolved complaints to a higher-level supervisor or manager. Plans work to be accomplished, sets short and long-term goals; assigns work based on priorities; instructs employees on work and administrative matters, initiates recruitment actions, interviews and selects new employees, obtains resources for continuing education of employees and determines their training needs. Work Schedule: Monday - Friday; 7:30am to 4:00pm Telework: This is not a telework position. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD209850 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet Time-in-grade and Specialized Experience requirements within 30 days of the closing date of this announcement, 05/08/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Extensive knowledge of a full range of functional areas such as human resources, purchasing, supply and property management, records management, financial management, budget; VA handbooks, regulations, policies, procedures, laws, precedents and accrediting body standards; Ability to identify problem and potential problem areas based on daily observance or studies; Analyze and measure the effectiveness, efficiency, and productivity of administrative programs; and develop written and oral recommendations for improvement; Develops and recommends ways to improve the effectiveness, efficiency, and timeliness of work operations; workload measurements, computer utilization including expertise in word processing, spreadsheets, databases and graphic programs, and other software applications. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successful completion of a Ph.D. or, equivalent doctoral degree or, 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and completed education beyond a masters degree that demonstrates your ability to perform the duties of this position. For the GS-11, only graduate education in excess of 36 semester hours (2 years) is creditable, which may be used to meet total experience requirements for this grade level. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies for this position: Administration and Management Budget Administration Human Capital Management Interpersonal Effectiveness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. It occasionally requires carrying of light objects such as files, books and papers; some walking, standing and bending. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Benefits of working as a Administrative Officer in Portland, OR:

● Company offers great benefits
● Advancement opportunities
● Attractive package