Administrative professional

Full job description

Primary Location : United States of America-OHIO-Hancock County-Findlay

Work Locations : HP Findlay DHQ 3201 North Main Street Findlay 45840

Organization : Public Safety

Classified Indicator : Classified

Bargaining Unit / Exempt : Bargaining Unit

Schedule : Full-time

Work Hours : 8:00AM to 5:00PM

Compensation : $19.99 per hour

Unposting Date : Apr 14, 2024, 10:59:00 PM

Primary Job Skill : Administrative Support/Services

Technical Skills : Computer Literacy, Clerical & Data Entry, Operational and Administrative Support, Records Management, Administrative support/services

Professional Skills : Attention to Detail, Customer Focus, Problem Solving, Verbal Communication, Written Communication

Agency Contact Name : Kate Veeley

Agency Contact Information :

Administrative Professional 1

Job Duties

About Us:
Our mission is to save lives, reduce injuries and economic loss, administer Ohio's motor vehicle laws and preserve the safety and wellbeing of all citizens.

What You'll Do:

Ohio Department of Public Safety - Ohio State Highway Patrol

Report In Location - 3201 N Main Street, Findlay 45840

Provides secretarial assistance to District Licensing & Commercial Standards (LCS) staff by completing routine administrative tasks (i.e., maintain computerized reports & databases) (e.g., payroll, criminal cases, equipment & supplies, requisitions & delivery, vehicle repairs, administrative investigations, training records, schedule appointments); Drafts, produces, formats, or assists in formatting all types of correspondence and may sign (e.g., memos, policies, manuals, letters, new releases, administrative action reports, background investigations, personnel records & evaluations, leave requests, associated benefit forms, schedules, etc.); Provides orientation & training to others as needed.

Performs related clerical tasks (e.g., answers telephone, takes messages, screens & directs calls for the high number of salvage related calls; maintains filing; maintains inventory of office supplies & requisitions when needed; greets visitors & directs them to the appropriate staff officer or directly assists them; sorts & distributes mail).

Enters & verifies payroll totals, leave & overtime claimed against the daily schedule & written log of activity prior to computer entry, makes computer entries & makes modifications under supervisory direction; Receives invoices (e.g., date stamps, verify charges, records in account book for future payment); Maintains appropriate records for supplies (e.g., gasoline, rental agreements, phone utilities, dry cleaning, car maintenance, etc.); Performs other related duties as required.

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

• Or equivalent of Minimum Class Qualifications For Employment noted above
  
  

Job Skills

Technical Skills: Administrative Support/Services, Clerical & Data Entry, Computer Literacy, Operational and Administrative Support, Records Management

Professional Skills: Attention to Detail, Customer Focus, Problem Solving, Verbal Communication, Written Communication.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free Workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Major Worker Characteristics

Knowledge of: Inventory Control; Public Relations; *Office Practices & Procedures (LCS, OSHP); *Agency Policies & Procedures (ODPS); *Government Structure & Process.

Skill in: Word Processing (Microsoft Office applications, LEADS, OTIS); Equipment Operations (General Office Equipment).

Ability to: Deal with problems involving several variables in familiar context; Apply principles to solve practical, everyday problems; Interpret variety of instructions in written, oral, picture or schedule form; Calculate fractions, decimals & percentages; Complete routine forms; Maintain accurate records; Transcribe dictation, make appointments; SCREEN MAIL; Originate routine business letters reflecting standard procedures; PROOFREAD TECHNICAL MATERIALS, RECOGNIZE ERRORS & MAKE CORRECTIONS; Use proper research methods in gathering data; Gather, collate & classify information about data, people or things; ANSWER ROUTINE TELEPHONE INQUIRES FROM PUBLIC.

(*) Developed after employment

Supplemental Information

• This position may be filled by a layoff or certification eligibility list.
• This position will be filled in accordance with the bargaining unit agreement if applicable.

• A BCI and FBI fingerprint check, a background check, including a polygraph examination, may be required on all selected applicants.
• A comparative analysis and/or drug-test may be a requirement of the hiring process.