Administrative services assistant

Job ID: TN-62394

Onsite/Local Administrative Services Assistant with MS Office/Access, Correspondence, Data Entry, Filing, Printing/Typing/Copying, Phone System experience

Location: Nashville, TN (DOH)
Duration: 3 Months
Position: 2

Skills:
Software Database Microsoft Access Proficient (4-6 Years) Yes
Skills Others Administrative Assistant Novice (1-3 Years) Yes
Software Others Adobe Acrobat Novice (1-3 Years) Yes
Skills Others Correspondence Email Proficient (4-6 Years) Yes
Skills Others Correspondence General Proficient (4-6 Years) Yes
Skills Others Customer Service Proficient (4-6 Years) Yes
Skills Others Customer Service Skills Proficient (4-6 Years) Yes
Skills Others Data Entry Proficient (4-6 Years) Yes
Skills Others Emailing Proficient (4-6 Years) Yes
Skills Others Filing Proficient (4-6 Years) Yes
Software Others Internet Novice (1-3 Years) Yes
Software Others Microsoft Excel Proficient (4-6 Years) Yes
Software Others Microsoft Word Proficient (4-6 Years) Yes
Skills Others Multi Line Phone System Proficient (4-6 Years) Yes
Skills Others Printing and Copying Proficient (4-6 Years) Yes
Skills Others Technical Skills Novice (1-3 Years) Yes
Skills Others Typing Proficient (4-6 Years) Yes
Skills Others Verbal Communication Proficient (4-6 Years) Yes

Description:
under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive s office and the governor s office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor s degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

• Dice Id: 10456060
• Position Id: TN-62394