Assistant Director of Human Resources Administration

Position Description

Job Summary
Reporting to the Executive Director for Administration in the Dean of Students Office, the Assistant Director provides managerial oversight for human resources administration for the departments within the Dean of Students Office (DSO). This position works closely with the Executive Director, the Director of Administration for Residential Communities, the Associate Director of Administration, the three Department Administrators (DA's) of the DSO sub-units, managers and unit leaders to ensure that effective and efficient human resource administration processes are consistently applied across DSO departments and that compliance with statutory regulations and Harvard policies is maintained. The Assistant Director is responsible for promoting a positive work culture in the Dean of Students office, including supporting professional development, training, and engagement events. The Assistant Director collaborates with Harvard College Administration and Finance, FAS Human Resources, and various other departments within Harvard to accomplish the following key responsibilities:

Key Responsibilities
DSO-Wide HR Management:

• Collaborates with the Executive Director, the Office of the Dean, FAS Human Resources and the FAS Office of Faculty Affairs, works on compensation, employee relations, union contract administration, performance management, reorganizations or restructuring, and legal processes, issues, or concerns.

• Develops and leads training and professional development initiatives with a focus on team member engagement, growth, and retention.

• In partnership with Executive Director of Administration, FAS HR Consultant and DAs, triages employee performance issues such as adherence to attendance policy or other areas of administrative compliance.

• Manages all compensation and equity reviews, salary setting, FTE assignments, classifications and reclassifications, with an eye to ensuring internal equity and strong emphasis on maintaining a diverse and cohesive DSO team.

• Contributes to internal policy and process development for all DSO roles including those that are not supported directly by FAS-HR or Office of Faculty Affairs (that is, Proctors, Tutors, House Aides, Resident Scholars, and student employees)

• Serves as the point of contact for HR matters involving other College units including the Title IX Office.

Department Administrator HR Management:

• Supports and collaborates with the three Department Administrators (DAs) in their execution of HR administration tasks for the sub-units, and ensures alignment in policy implementation and practices.

• In collaboration with the three DAs, guides the recruiting life cycle from job description, classification and posting through to the selection, compensation assessment, and offer letter.

• In collaboration with the three DAs, guides the balance of employee life cycle activities from onboarding, interim coverage, bonus requests, leave management, terminations, and other employee life cycle actions.

Payroll Management:

• Responsible for overall roll-up of DSO Payroll functions.

• Works with DAs to ensure completeness and accuracy of monthly, bi-weekly and weekly payroll records and paid time-off requests of all DSO units.

• Counsels Supervisors to submit all payroll approvals per FAS Payroll deadlines, FAS HR policy, and HUCTW contract where applicable.

• Counsels DSO team members to submit all payroll records per FAS Payroll deadlines, FAS HR policy, and HUCTW contract where applicable.

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 5 years' relevant HR experience

Additional Qualifications and Skills

· Master's degree in relevant field.

· Demonstrated experience in administrative human resource processes required.

· Prior work experience managing multi-layered interoffice processes.

· Demonstrated ability to lead cross-functional, matrixed teams to produce outcomes.

· Direct compensation management expertise.

· Ability to set priorities, handle confidential information and act with discretion and tact under pressure.

· Strong communication and interpersonal skills, organizational abilities and attentiveness to detail are essential.

· Demonstrates the ability to triage administrative issues and to manage them to conclusion quickly and accurately.

· Must be able to work independently and as a team member.

· Ability to successfully meet deadlines and maintain excellent performance while under pressure.

· Prior experience in higher education setting preferred.

Physical Requirements

Regular travel on foot to multiple offices across the College and University to work with colleagues; occasional movement of furniture ahead of a meeting or special event; occasional carrying or lifting of materials or equipment

Working Conditions

Work is performed in an office setting

Additional Information

The Dean of Students Office (DSO) is dedicated to building an inclusive residential and social community where all students can feel welcome and supported at Harvard College, and this position is responsible for leading the division's human resources function. Reporting to the Executive Director for Administration in the Dean of Students Office, the Associate Director provides oversight and serves as the leader for human resources administration for the departments within the Dean of Students Office (DSO). This position works closely with the Executive Director, the Director of Administration for Residential Communities, the Associate Director of Administration, and the three Department Administrators (DA's) of the DSO sub-units to ensure that effective and efficient processes are consistently applied across DSO departments and that compliance with statutory regulations and Harvard policies is maintained.
All formal written offers will be made by FAS HR.

Benefits

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