Assistant Program Manager

Company : Indiana University Bloomington

Job Type : Full Time

Indianapolis, In

Number of Applicants

:

000+

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Job Description - Assistant Program Manager

Department HOUSING (IA-HDEP-IUINA) Department Information The Office of Housing and Residence Life, within the Division of Student Affairs, provides housing for 2,400 residents offering students an on-campus urban living experience. We create living environments designed to foster educational success and personal growth through social and academic programs, events, and numerous leadership opportunities. On-campus housing communities create a sense of belonging and fellowship that comes with living on-campus among a community of peers. Housing and Residence Life also serves a wide range of campus and community partners through summer conferences and guest housing that directly impact employer recruitment efforts across the city and support engagement and college prep efforts to support student success and recruitment. Successful candidates must embody the values of the IUPUI Division of Student Affairs: diversity, student-centeredness, learning, collaboration, community, integrity, and excellence. IUPUI, the Division of Student Affairs, and Housing and Residence Life are committed to diversity among our students, staff, and faculty and value the educational benefits flowing from such diversity. Job Summary Department-Specific Responsibilities
Manages year-round residence hall community desk program including student staff supervision, payroll, scheduling, selection, training and day to day operations of desk and on-call staff.
Oversees and monitors residence hall mail operations.
Demonstrates creativity of resource management and student staff recognition and morale.
Supports the Assistant Director for Conference and Hospitality Services in the overall management and delivery of housing services for summer conferences, academic recruitment and sport camps, and internship programs.
Collaborates with campus partners and HRL teams to support conference and hospitality initiatives.
Works with the Assistant Director to produce and manage full-service conference programs for both internal and external constituents; assists with all aspects of conference planning and implementation for their clients, reviews and assures contract fulfillment and quality of products and services.
Serves in an on-call capacity during summer season to respond to guest needs and emergencies after hours.
Uses innovation and adaptability to support an evolving campus and departmental environment.
Minimal to no grant writing required in this role.
General Responsibilities
Collaborates with team members to develop program objectives and create policies to meet them. Coordinates program operation with all collaborative units.
Monitors progress and maintains all necessary data bases.
Actively recruits program participants and researches new venues and methods of recruitment.
May provide guidance to support and temporary staff and coordinates workflow for the program.
Researches available grants and assists creating funding proposals that further advance support of the program. Writes grant reports.
Administers program budgets.
Qualifications EDUCATION Required
Bachelor's degree
WORK EXPERIENCE Preferred
Some experience in related field
SKILLS Required
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Seeks to acquire knowledge in area of specialty
Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location Indianapolis, Indiana Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure. Job Classification Career Level: Core FLSA: Exempt Job Function: General Administration Job Family: Program Management Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD. Contact Us Request Support
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