Associate Administrator- Clinical

The Department of Surgery is seeking Associate Administrator - Clinical to provide leadership, financial and administrative responsibility for the School of Medicine operations within the Department of Surgery (Revenue scope of $150 MIL+). In conjunction with the Department Chair, Chief Administrative Officer and Administrator creates a uniform, efficient and effective operation. Works collaboratively with Division Chiefs, division administrators, SOM senior leadership, faculty, and staff to coordinate operational and administrative issues related to business planning, financial analysis, revenue enhancement activities, and multi-disciplinary clinical and research activities.

Specific Duties & Responsibilities

Financial Leadership

• Partners with Administrator and DOF on with strategic financial planning and makes recommendations on department growth and development.
• Serves as a point of direct contact for CPA, SOM and JHM leadership in all financial and budgetary concerns.
• Responsible for the budgeting, reporting and management of all departmental University funds including pro-fee/clinical practice, P&L statements, joint administrative agreement, facility fees, research grants, contracts, affiliation agreements, endowments, general funds, discretionary accounts, and divisional service centers (20+).
• Develops operational and financial objectives, leads short and long range financial, operational, and strategic planning. Develops systematic methods for evaluating the financial impact of programs, special projects and performance improvement initiatives in the clinical and research areas.
• Evaluate and manage financial models and applications including internal controls and staffing models.
• Allocation of faculty and staff salaries including annual faculty incentive plan bonuses and effort reporting.
• Supports departmental chair in all faculty recruitment planning and financial evaluation.
• Design and produce other special reports as requested by Chair, Administrator, and other department leaders.
• Performs all assigned financial analyses and approvals as required to maintain fiscal control (productivity and performance).
• Maintains continuous involvement with leadership of the department to ensure that all factors are considered in the annual budget.
• Coordinate with other departments for financial activity involving assigned contracts involving department faculty or Hospital funds, including reconciling the movement of funds to/from the hospital and the school.
• Review monthly account statements, correct errors and inform Division Chair, 12 Division Chiefs, Administrator and Chief Administrative Officer of any problems or discrepancies.
• Leads recommendations and actions on budget adjustments or cost improvement measures.
• Provides various monthly, quarterly, and annual financial reports & spreadsheets to department and organization/school leadership (MS Excel and related).
• Oversight of staff who prepare electronic budgets and expenditure transfers and related transactions. (SAP and related approvals).
• Responsible for the design, implementation and training of others on operational and financial policies and procedures.
• Community Hospital Finances - direct and indirect oversight and/or activities related to expansion of programs across Sibley Memorial Hospital, Suburban Hospital, and Howard Counter Medical Center.
• Leadership and oversight on Surgery Department fundraising and donor financial activities.

Research & Project Oversight

• Liaison with the Research Management Services to ensure proper oversight of all department grant and contract proposals, pre-award activity.
• Collaborate on short- and long-term initiatives for department goals. Assist in research and program efforts, ensuring consistency and department expectations are met on multiple elements of clinical research for the Department Chair and/or department Faculty/Principal Investigators.

Related Operations

• Serves as the department liaison with the university and hospital including with areas of the School of Medicine Business Office, Dean's Office, Research Administration, Office for Clinical Affiliations, JHU Controller's Office, Tax and Finance offices.
• Participation on SOM and University ad-hoc committees, as well as subject matter expert on Finance and Research Administration training sessions.
• Responsible for University space including planning, renovations, allocation and utilization review, maintenance/repairs or renovation, and safety compliance.
• Assist Faculty with new start-up process, including movement from former institution, procurement of new equipment, orientation to JHM and ORA policies, procedures, and requirements.

Supervisory/Resource Management & Oversight

• Provides effective supervision and management of administrative, RMS, budget and/or financial personnel.
• Supervises, hires/fires, orients, trains, evaluates, and develops staff in assigned areas. Plans, monitors and implements business practices to support the day-to-day operational needs of the division and analyzes staffing patterns & capabilities to effectively and efficiently support the department. Provides direct and/or dotted line supervision.
• Oversight of assigned financial and administrative staff in the department review and approval process for research grants, clinical grants and contracts and affiliation contracts prior to submissions. Ensures tasks are completed in accordance with institutional policies and procedures.

• Bachelor's Degree in Business, Finance, Accounting or other related field.
• Seven years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including 2 years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources). Supervisory experience strongly preferred.
• Master's degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Classified Title: Associate Administrator - Clinical
Role/Level/Range: L/04/LF
Starting Salary Range: $97,200 - $172,200 Annually ($140,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Sur Finance East Baltimore
Personnel area: School of Medicine