Associate vice president administration

Description

Title: Associate Vice President for Administration
Position Number: 89103
Hiring Unit: Office of the Vice President for Administration
Location: Manoa Campus, Honolulu
Posting Date: June 7, 2024
Closing Date: June 24, 2024
Salary Range: $136,500 to $236,250
Additional Salary Info: Salary commensurate with qualifications and experience
within budgetary limitations
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent
Funding: General


Other Conditions: The position is expected to begin in August 2024.



Introduction


The Associate Vice President for Administration (AVPA) reports to the Vice President for Administration (VPA). As the senior Associate Vice President within the Office of the Vice President of Administration, the position serves as the full deputy with responsibility to perform the duties and responsibilities of the VPA in the event of the VPA's absence and to otherwise collaborate with the VPA in the leadership, management, operations, and administration of the Office of the VPA. Further, the AVPA is responsible for providing senior level leadership and direction in designing systems and procedures to manage the system wide policies, procedures and delegations of authority; for assisting the VPA with planning, directing and coordinating the functions of the Manoa Campus Services units, the System's procurement management, capital improvement and project delivery; human resources, risk management, communications, systems integration, institutional equity, emergency management, and sustainability programs serving the entire system and its campuses. Under the VPA, the AVPA also provides leadership and direction for Manoa’s campus planning, construction, and facilities operation, maintenance and business administration.



Duties and Responsibilities


Conceives, plans, directs and coordinates the system wide planning, organization, management and control of the University-wide policies procedures, delegations of authority and other associated administrative documentation involving the organization of related policies and procedures, the systematic and recurring review and revision of policies, and the conduct of training of executives, managers and other users on revisions.


Assists the VPA in directing the planning, organization, management and control of all functions that fall under the Vice President for Administration, with specific regard to University-wide procurement, strategic sourcing, human resources, risk management, capital improvement and project delivery; communications, systems integration, institutional equity, sustainability programs, and other assigned function areas. Also assists in the management of Manoa’s campus planning, construction, and facilities operation and maintenance programs and business office. Furthermore, this responsibility includes directing the management of day-to-day operations of over 650 subordinate professional, technical, administrative, clerical, and blue-collar employees.


Initiates studies and analyses of operations, policies, procedures and practices for purposes of the development, review, evaluation and implementation of major policies and procedures to enhance operations while ensuring compliance with federal and state laws, rules and regulations, as well as Board of Regents' and Executive policies, relating to functional areas assigned.


The AVPA reports to the VPA, as the full deputy within the Office of the Vice President of Administration with responsibility to perform duties and responsibilities of the VPA in the event of the VPA's absence and to otherwise collaborate with the VPA in the leadership, management, operations, and administration of the Office of the VPA.


Provides leadership in developing, implementing and assessing the administrative infrastructure of the University with emphasis on enhancing strategic planning and the development of policies, procedures and practices supportive of the University's efficient and effective operations while ensuring compliance with applicable governing laws, rules, and regulations.


Represents the University and VPA in state-wide administrative matters before various internal and external stakeholders and groups, as well as before the State Legislature, and Federal, State, and City & County agencies. Drafts legislation and testifies before the State Legislature and other elected and appointed officials.


OTHER DUTIES AS ASSIGNED



Minimum Qualification Requirements

• Baccalaureate degree in business administration, engineering, or other related field from an accredited four (4) year college or university and ten (10) years of progressively responsible senior-level professional administrative and management experience in a large, complex, multifaceted organization
• Demonstrated ability to plan, coordinate and manage administrative service support program activities in a complex multi-tiered organization
• Demonstrated ability to lead, direct and manage administrative support service functions through subordinate professional managers
• Demonstrated ability to resolve complex problems that are compliant with internal and external legal and administrative requirements
• Demonstrated ability to work effectively as a member of an internal team and to collaborate with diverse external groups, including constituencies and oversight agencies, exercising considerable discretion and seasoned judgment in carrying out tasks
• Demonstrated ability to make public presentations, including testifying at the State legislature, and to represent the University in meetings with high-level executives and officials in a professional setting
• Excellent analytical, organizational, and written and verbal communication skills
• Demonstrated ability to work well under pressure
• Demonstrated ability to multi-task and meet deadlines

Desirable Qualification Requirements

• Master's degree
• Executive level work experience in an institution of higher education, or government agency of equivalent size and complexity to the University of Hawai‘i
• Knowledge of Federal, State and local laws, rules, regulations and procedures governing procurement, human resources, construction, project delivery, facilities, and other administrative functions
• Working knowledge of and the ability to navigate large, complex organizations

TO APPLY:
Click on the “APPLY” button on the top right corner of the screen to complete an application.


Candidates must also submit/attach:
1) Cover Letter summarizing the candidate’s interest and qualifications for the position
2) Current Resume
3) Names of four (4) professional references, including title and contact information


Note: If you have not applied for a position using NeoGov, you will need to create an account.


References will not be contacted without prior notice to the candidate. A background check will be made prior to employment.



INQUIRIES :
Brenda Shin,



EEO/AA, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.