Billing Processor - Hiring Urgently

We are hiring a resourceful Billing Processor to join our dynamic team at The Bay Family of Companies in Green Bay, WI.
Growing your career as a Full Time Billing Processor is a fantastic opportunity to develop productive skills.
If you are strong in leadership, presentation and have the right mindset for the job, then apply for the position of Billing Processor at The Bay Family of Companies today!

The Billing Coordinator is a key member of the revenue cycle within the Bay Family of Companies’ General Accounting Team. Sales order paperwork is scanned daily into a queue to be reviewed for accuracy. Billing department then bills all customer invoices.  As part of the corporate Billing department, the Billing Coordinator supports the department functions following all established best practices. This position drives companywide billing accuracy by maintaining customer accounts, pricing, sales tax exemptions, export compliance, and quality review reporting.

Responsibilities :

• Spokesperson for the Billing Department. Responds to billing related inquiries from internal branches, departments, customers and business partners with professionalism, confidence, and knowledge.
• Subject matter expert of incoming requests, managing incoming mail, Email inboxes, distributing for processing.
• Will identify, troubleshoot and escalate billing disputes to management as needed for resolution
• Coordinates the completion of team projects, daily reports, managing deadlines
• Perform full administrative duties, including typing from rough draft, creation of documents
• Perform troubleshooting and coordination of billing approval work across the Bay business
• Logs and maintains procedure documentation of full scope of billing by Customer across all divisions.
• Coordinates and presents learning and development sessions for team and divisions
• Receives and manages customer sales tax exemption files
• Maintains customer account maintenance while handling modification requests

• Enters new invoicing into our customer’s EDI portals

• Reports Freight Claims to the Credit department, collaborating to ensure claims are reported timely
• Reviews Export Compliance reporting, engaging Customers, Freight Forwarder, and Vendors for compliance needs.
• Creates customs paperwork for international shipments on demand.
• Monthly reporting to management on billing issues, invoicing, numbers, productivity, W-I-P

• Initiates and performs month-end responsibilities and reporting
• Will be required to perform all other duties as assigned by Management.

Qualifications :

• Ideal candidate will have at least 2-5 years of similar Billing or Accounts Receivable Experience
• Education: Associates in Accounting, Finance, Business, Education, Business/Administration, Administration, Communication, or relevant field
• Ability to troubleshoot complex concepts while being procedurally minded
• Ability to maintain orderly tracking system and well-organized processes
• Ability to prioritize work and process to maximize efficiencies
• Ability to use discretion and maintain good working relationship with all vendors, and team members
• Capable of finding effective and efficient solutions to problems
• Must have strong results driven initiative to see the long run vision
• Must be personable and able to interact in a service-oriented environment while work independently and team orientated
• Experience in AX2012/D365 ERP Software platform is a plus

Company Summary : With extensive background in building materials, the Bay Family of Companies produces and distributes commercial and industrial, fabricated, and metal building insulation products to the construction industry. Headquartered in Green Bay, Wisconsin, Bay prides itself on outstanding customer service and providing the products and expertise needed to meet the needs of its customers. The Bay Family of Companies has approximately 1000 associates, in more than 85 divisions, and 46 wholly owned subsidiaries located in more than 20 states and Canada.

Division Summary:  The Bay Family of Companies’ Corporate Office is responsible for most administrative and management duties for all 40 corporations and 75 locations including HR, Accounts Payable and Receivable, Executive Management, Inventory, Payroll, and other support functions.

Company Benefits: GREAT BENEFITS! Medical, Dental, and Vision Insurance, Paid Time Off (PTO), Paid Holidays, 401(k) with a generous employer match, Flexible Spending, Life Insurance, and Short & Long Term Disability, free Health Assessments and wellness program in conjunction with our Medical Plan. Tuition reimbursement programs, tuition and company discounts, and employee referral bonuses!

Benefits of working as a Billing Processor in Green Bay, WI:

● Company offers great benefits
● Advancement opportunities
● Advantageous package